Workflow Templates: Employee File Audit Checklist

Verify that the employee's full legal name is recorded and matches government-issued identification.

Confirm that the employee's address is current and correct.

Check that the employee's date of birth, Social Security Number, and contact information are accurately documented.

Ensure that the employee's signed job offer letter or employment contract is on file.

Check for the presence of a completed W-4 form for tax withholdings.

Review the I-9 form for employment eligibility verification and confirm it's properly filled out and current.

Confirm that the employee's salary or wage information is current and corresponds with their contract.

Ensure that direct deposit forms have been completed, if applicable.

Review timesheets or attendance records for accuracy and completeness.

Check for the existence of regular performance appraisals and that they are signed by the employee and manager.

Verify that any disciplinary actions or warnings are documented and filed appropriately.

Ensure that records of any training or professional development activities are up to date.

Confirm that the employee has received, reviewed, and acknowledged the company's benefits package.

Verify that the employee has signed off on the employee handbook and any policy updates.

Review records of any elected benefits such as health insurance, retirement plans, and life insurance.

Employee File Audit Checklist