Workflow Templates: HR Compliance Checklist

Ensure new hires complete the W-4 and I-9 forms accurately.

Review and file state-required new hire paperwork.

Conduct mandatory anti-harassment training if required by state law.

Verify compliance with federal, state, and local minimum wage laws.

Keep updated with changes in overtime regulations.

Ensure accurate calculation and timely payment of payroll taxes.

Confirm all benefit plan documents are up-to-date and compliant with current laws.

Ensure Family Medical Leave Act (FMLA) eligibility notices are sent and track FMLA leave.

Review Affordable Care Act (ACA) compliance for health coverage offered to employees.

Maintain complete personnel files for each employee.

Store I-9 forms separately from personnel files and ensure they are readily accessible for inspection.

Prepare and file EEO-1 Report annually if applicable.

Post required safety notices and ensure they are visible to all employees.

Keep an updated record of all workplace injuries and illnesses as required by OSHA.

Conduct regular workplace safety training sessions.

Update the company's equal employment opportunity policy in accordance with federal and state laws.

Train managers and staff on anti-discrimination practices.

Establish a system for handling discrimination complaints.

HR Compliance Checklist