Workflow Templates: Move-Out Procedure Checklist

Tenant Notification

Provide written move-out instructions to tenant

Send reminders of lease termination date

Clarify expectations regarding property condition

Inspection and Documentation

Schedule a pre-move-out inspection with tenant

Document the property's condition with date-stamped photos

Create a comprehensive checklist for tenant to complete

Maintenance and Repairs

Identify necessary repairs from pre-move-out inspection

Arrange for maintenance and repair services

Ensure all repairs are completed before the final inspection

Cleaning and Upkeep

Provide tenant with cleaning guidelines and expectations

Check that all personal belongings are removed

Hire professional cleaners if necessary

Security and Key Return

Remind tenant about returning all keys and access devices

Inspect and secure all entry points to the property

Update or rekey locks if necessary

Final Walk-Through and Documentation

Conduct the final inspection with a witness or alone

Document the property's final condition with detailed notes and photos

Compare final condition to move-in documentation

Financial Settlement

Calculate final charges or deductions if any

Prepare the itemized list of deductions for tenant

Refund the security deposit balance to the tenant promptly

Lease Closure and Record Keeping

Ensure all utility accounts are transferred or closed

Update tenant's record to reflect move-out date and conditions

Archive all documentation related to the tenancy for legal compliance

Marketing and Re-leasing

Assess market conditions for appropriate pricing

Update online listings and marketing materials

Prepare the property for viewings and open houses

Use this template in Manifestly

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