Workflow Templates: Rent Increase Notice Checklist

Review state and local laws governing rent increases to ensure the increase is legal

Confirm the rent increase is compliant with rent control regulations if applicable

Ensure the notice period for the rent increase meets or exceeds the minimum legal requirement

Prepare a clear and professional rent increase letter or notice

Include specific details in the notice such as the new rent amount and the effective date

Offer explanations for the rent increase, such as increased operating costs or property improvements

Document the reason for the rent increase and any calculations used to determine the new rent amount

Keep a copy of the rent increase notice and any correspondence with the tenant regarding the increase

Log the rent increase in the property management system or rent roll for future reference

Choose a delivery method for the notice that is compliant with legal requirements, such as hand delivery or certified mail

Obtain proof of delivery or receipt to ensure the tenant has been properly notified

Follow up with the tenant to confirm receipt and to address any questions or concerns

Be prepared to negotiate with the tenant if they request to discuss the rent increase

Develop a policy for handling refusal of rent increase to ensure consistent and fair management

Keep detailed notes on any agreements or payment plans arranged with the tenant

Set reminders to review rent amounts regularly to avoid significant increases at one time

Monitor market rates to ensure that rental prices remain competitive while covering expenses

Evaluate and adjust the approach to rent increases based on tenant feedback and retention rates

Rent Increase Notice Checklist