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Journal Entry checklist

Preparation and Documentation

Gather all necessary supporting documents for the transaction.

Ensure that the transaction is properly approved by the responsible party.

Check that the documentation includes a clear explanation of the transaction purpose.

Entry Accuracy

Verify that the amounts entered match the supporting documentation.

Ensure that the correct accounts are debited and credited.

Check that the entry is mathematically accurate.

Compliance and Authorization

Confirm that the journal entry complies with the company's accounting policies.

Ensure the entry has been authorized as per company's internal control procedures.

Review that the journal entry adheres to the applicable financial reporting standards.

Review and Approval

Have a second person review the journal entry for accuracy and completeness.

Obtain the required approvals for the journal entry from management.

Document the review and approval process with signatures or electronic authorization.

Posting and Reconciliation

Post the journal entry to the general ledger in a timely manner.

Reconcile the entry to ensure it has been posted correctly to the general ledger.

Review the general ledger post-posting to ensure no errors have occurred.

Retention and Filing

File the journal entry and all supporting documentation in a secure location.

Ensure that the entry and documents are easily retrievable for future reference or audits.

Maintain a log of all entries for the period for easy access and cross-reference.

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KYC Checklist

Identification Documentation

Passport

Driver's License

National ID Card

Birth Certificate

Utility Bill

Verification of Address

Bank Statement

Tax Notification

Utility Bill

Government-Issued ID Card

Economic Profile

Annual Income

Source of Wealth

Risk Profile

Investment Experience

Source of Funds

Bank Statements

Wire Transfer Records

Third-Party Verification

Documentation of Other Assets

AML/CFT Compliance

Risk Assessment

Sanctions Screening

Transaction Monitoring

Ongoing Due Diligence

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Lead Generation Checklist

Lead Identification

Brainstorming potential leads

Researching leads and identifying target market

Using search engine optimization to locate leads

Lead Qualification

Evaluating existing leads

Analyzing lead profiles

Prioritizing leads based on criteria

Lead Acquisition

Establishing contact with leads

Applying marketing strategies to acquire leads

Developing relationships with leads

Lead Conversion

Reaching out with personalized messages

Crafting persuasive offers and content

Following up with leads

Lead Management

Tracking and measuring lead performance

Analyzing lead data

Optimizing lead conversion processes

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Lease Accounting checklist

Lease Identification

Review new contracts to determine if they contain a lease under the applicable accounting standards.

Examine contract renewals and modifications to identify any changes that affect lease accounting.

Assess whether each component within a contract should be accounted for as a separate lease component.

Lease Classification

Classify each lease as either an operating lease or a finance lease based on criteria outlined in the accounting standards.

Determine the lease term by considering options to extend or terminate the lease.

Evaluate the economic life and fair value of the underlying asset to support lease classification.

Lease Measurement

Calculate the present value of lease payments using the appropriate discount rate.

Determine the lease liability and right-of-use asset to be recognized on the balance sheet.

Assess and calculate any initial direct costs to be included in the measurement of the right-of-use asset.

Lease Disclosure

Prepare disclosures that provide information about the amount, timing, and uncertainty of cash flows arising from leases.

Ensure that all lease-related assets and liabilities are properly disclosed on the balance sheet.

Update footnotes and MD&A sections of financial statements to include qualitative and quantitative information about leases.

Lease Reassessment and Modification

Reassess lease classification upon occurrence of a significant event or change in circumstances.

Review lease agreements for any modifications and analyze their impact on lease accounting.

Adjust lease measurements and related disclosures if there are changes in lease terms, discount rates, or lease assumptions.

Periodic Lease Reporting

Perform a periodic review and update of the lease portfolio for financial reporting purposes.

Ensure accuracy of lease-related entries in the general ledger and reconcile with lease schedules.

Generate standard and ad hoc reports for management and external stakeholders, such as lease commitment schedules.

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Lease Agreement Checklist

Lease Agreement

Review and execute the lease agreement

Ensure all tenants are listed on the lease agreement

Confirm the lease start and end dates

Verify the rental rate and any associated fees

Confirm the security deposit amount

Review and understand the tenant’s rights and obligations

Ensure the landlord has also signed the lease agreement

Move-In Checklist

Verify that the property is in good condition

Ensure all utilities are connected and in working order

Check for any existing damage

Confirm that keys or access cards are provided

Provide the tenant with any manuals or instructions

Ensure all amenities and appliances are present and working

Move-Out Checklist

Confirm the move-out date

Ensure the tenant has provided notice

Inspect the property for any damage

Verify that all keys or access cards have been returned

Check for any unpaid rent or fees

Perform a final walk-through with the tenant

Refund the security deposit, if applicable

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Leave of Absence Checklist

General Guidelines

Allow employees to take leave of absence when necessary

Ensure that the employee understands the company’s policies and procedures regarding leave of absence

Ensure that the employee has officially requested and obtained approval for their leave

Provide the employee with a copy of the company’s leave of absence policy

Schedule a meeting with the employee to discuss the details of the leave

Documents & Forms

Complete and submit the employer's leave request form

Provide a physician's note, if required by the employer

Submit proof of medical insurance

Provide a copy of any other relevant documents

Financial Planning

Make arrangements to cover any missed paychecks

Make arrangements to cover any missed benefits

Make arrangements for any other financial obligations

Communication

Notify supervisors and co-workers of the leave of absence

Notify clients and other important contacts of the leave of absence

Schedule a meeting before the leave to discuss work plans and expectations

Schedule a meeting after the leave to discuss any changes to work plans or expectations

Return to Work

Schedule a meeting with the employee to discuss the return to work process

Review and update the employee’s job description, if necessary

Review any changes to company policies or procedures

Provide support and assistance to the employee during their transition back to work

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Listing Agreement Checklist

Listing Agreement

Initial Listing Agreement

Property Address

Property Description

List Price

Commission

Listing Period

Term of Agreement

Responsibilities of Brokerage

Responsibilities of Listing Agent

Marketing Plan

Disclosures

Occupancy Agreement

Cancellation Clause

Signatures of Seller and Brokerage

Legal Requirements

Title Report and Legal Description

Property Tax Information

Zoning and Permits

Homeowner and Condo Association Rules

Current Insurance Information

HOA Fees

Listing Agreement Compliance with Local, State, and Federal Laws

Maintenance and Repairs

Property Condition Report

Inspection Reports

Repairs and Maintenance Records

Home Warranty Information

Utility Information

Disclosures

Lead-Based Paint Disclosure

Mold Disclosure

Property Disclosure Statement

Natural Hazards Disclosure

Condominium Disclosure Statement

Hazardous Materials Disclosure

Radon Disclosure

Seller's Disclosure of Property Condition

Transfer Disclosure Statement

Seller's Property Disclosure Statement

Financing

Mortgage Pre-qualification Letter

Proof of Funds or Pre-approval Letter

Loan Estimate

Closing Disclosure

Escrow Documentation

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Loan Covenant Compliance checklist

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Lockdown/Shelter-in-Place Checklist

Emergency Preparedness

Conduct an emergency drill

Ensure emergency contact information is up to date

Identify and practice an evacuation route

Secure hazardous materials and equipment

Check that all fire extinguishers are in place and up to date

Ensure that staff know basic first aid

Conduct a risk assessment for potential hazards

Communication

Designate a lock-down coordinator

Review lockdown procedures with staff and students

Develop an emergency communication plan

Communicate lockdown procedures to external stakeholders

Ensure that staff and students are aware of the purpose of the lockdown

Facility Security

Secure all entry points to the building

Install additional locks and security devices

Check alarm systems and cameras

Check that all doors and windows can be locked from the inside

Ensure that staff have access to keys and other security devices

Safety

Ensure that all staff and students are aware of the lockdown procedures

Implement a secure area within the building

Provide training to staff on how to handle emergencies

Ensure that all staff and students know where to go in the event of a lockdown

Check that all staff and students have access to the secure area

Provide students with emotional support during a lockdown

Instruct students to remain quiet and out of sight during a lockdown

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Loss Prevention Checklist

Retail Loss Prevention Checklist

Check for suspicious behavior in store

Check store exits for unauthorized items

Check that security cameras are working properly

Check for proper staff identification

Check for proper documentation for returns and exchanges

Check for proper documentation for damaged items

Check for proper documentation for suspicious activities

Check for proper documentation for theft

Check for proper documentation for credit/debit card transactions

Check for proper documentation for cash transactions

Check for proper documentation for voids

Check for proper documentation for refunds

Check that tills and safes are locked at all times

Check that alarm systems are working and tested regularly

Check that store policies are being followed

Monitor and review security logs

Check for proper access control systems

Check that store entrances and exits are secure

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Maintenance Checklist

Equipment

Check for any signs of wear and tear

Clean and inspect equipment

Test all equipment

Check for any necessary repairs

Replace any broken or worn parts

Safety

Check smoke detectors

Test fire extinguishers

Check all locks

Clean and inspect plumbing fixtures

Check all electrical outlets

Cleaning

Dust furniture and surfaces

Vacuum carpets and floors

Mop floors

Clean windows and mirrors

Wash dishes and utensils

Empty garbage cans

Food & Beverage

Check food expiration dates

Inspect all food storage areas

Check refrigerator and freezer temperatures

Clean food preparation areas

Clean coffee and beverage machines

Clean ice machines and ice bins

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Maintenance Checklist

Room Maintenance

Check the locks on all doors

Check all windows for any damage

Check for any signs of mold or water damage

Inspect furniture for any structural damage

Check all electrical outlets and switches

Check all lighting fixtures

Bathroom Maintenance

Check all plumbing fixtures for leaks

Check all bathroom cabinets and drawers for any damage

Check all mirrors for any damage

Check all tile grout for any damage

Inspect bathtubs and showers for any damage

Kitchen Maintenance

Check all kitchen appliances and make sure they are in working order

Check all counters and surfaces for any damage

Check all cabinets and drawers for any damage

Check all sinks for any leaks or damage

Check all floor tiles for any damage

Public Areas Maintenance

Check all carpets for any damage

Check all chairs and tables for any damage

Check all lighting fixtures for any damage

Check all doors and windows for any damage

Check all walls for any damage

Inspect all artwork and decorations for any damage

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Maintenance Checklist

Exterior Checklist

Check condition of siding and paint

Check roof for damage

Check windows and doors for proper insulation

Check property for debris

Check outdoor lighting

Check landscaping and outdoor areas

Interior Checklist

Check condition of walls, floors, and ceilings

Check electrical outlets and wiring

Check plumbing fixtures

Check windows and doors for proper insulation

Check air conditioner and heater

Check for pests

Check for safety hazards

Appliance Checklist

Check all appliances for proper operation

Check for any necessary repairs or replacements

Check for energy efficiency

Check refrigerator and freezer temperature

Check stove and oven for proper operation

Check dishwasher for proper operation

Furniture and Decor Checklist

Check for any damages to furniture

Check for any necessary repairs or replacements

Check condition of carpets and curtains

Check condition of artwork and decorations

Check for any safety hazards

Security Checklist

Check locks on all doors and windows

Check condition of security systems

Check security cameras for proper operation

Check alarms and motion sensors for proper operation

Check condition of exterior gates and fencing

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Maintenance Checklist

General Maintenance

Check interior walls, ceilings, and floors for any signs of damage.

Clean and dust all surfaces inside and outside of the building.

Check for any signs of water damage, mold, or mildew.

Inspect all windows, doors, and locks for proper functionality.

HVAC Maintenance

Check thermostats and ensure proper temperature settings.

Inspect air filters and replace if necessary.

Check all ducts and vents for debris and obstructions.

Verify that all heating and cooling systems are functioning correctly.

Electrical Maintenance

Check all outlets and switches for proper functionality.

Check all cords and wires for any signs of wear and tear.

Inspect circuit breakers and other electrical components for proper functioning.

Ensure that all electrical systems meet safety standards and regulations.

Plumbing Maintenance

Inspect all pipes, valves, and fittings for any signs of leakage or damage.

Test water pressure and adjust as necessary to ensure proper functioning.

Check all drains and traps for any signs of clogging or blockage.

Inspect all water heating systems for proper functioning.

General Safety

Check fire extinguishers and ensure they are up to date.

Inspect emergency lighting and ensure proper functionality.

Check all safety and emergency exit signs and ensure they are clearly visible.

Test all fire alarms and emergency systems and ensure they are functioning correctly.

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Manager Daily Walkthrough

Front of house

Parking Lot

Host Station

Dining Room

Restrooms

Service Aisle

back of house

Kitchen

Dry Storage

Freezer

Walk-in

Prep Area

Dishes Area

Dumpster

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Marketing Checklist

Marketing Checklist: * Strategy

Define target audience

Set marketing goals and objectives

Create marketing plan

Develop a budget

Content

Create content ideas

Create content calendar

Monitor content performance

Optimize content

Social Media

Establish a presence on multiple social channels

Optimize profiles for each channel

Develop content plan for each channel

Monitor and engage with users

Email

Create email list

Develop email templates

Implement automation

Monitor email performance

Advertising

Establish advertising objectives

Research and identify target audiences

Develop advertising strategy

Monitor campaigns and adjust as needed

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Marketing Checklist

Target Audience

Identify target audience

Research target audience

Test target audience

Messaging

Develop core messaging

Test messaging

Media Channels

Determine media channels

Design content for media channels

Optimize media channels

Timing

Establish timeline

Schedule content

Monitor results

Budget

Set budget

Assign budget to channels

Track budget

Analytics

Identify metrics

Track analytics

Analyze results

Adjustments

Adjust content as needed

Monitor performance

Make adjustments as needed

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Marketing Checklist

Target Customers

Identify target customers

Define customer demographics

Identify customer needs and wants

Marketing Strategies

Develop a marketing plan

Develop a budget

Identify channels for marketing

Determine promotional tactics

Identify potential partners

Content Creation

Develop content to reach target customers

Identify content topics

Create content calendar

Optimize content for SEO

Social Media

Develop a presence on social media

Identify social media channels to use

Create content to post

Develop a schedule for posting

Measurement

Identify key performance indicators

Develop a plan to measure results

Collect data to measure results

Analyze data to identify trends and insights

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Media Purchasing Checklist

Objectives

Set goals for campaign

Determine success metrics

Research potential markets

Set budget

Media Selection

Select target audience

Choose appropriate media

Identify outlets

Determine ad format

Negotiation

Research market rates

Negotiate discounts and creative options

Secure best rates

Execution

Sign contracts

Coordinate schedules

Monitor performance

Make adjustments as needed

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Menu Engineering and Profitability Checklist

Menu Analysis

step"=>"Categorize menu items by popularity and profitability using a menu matrix like the BCG Matrix."}

step"=>"Analyze sales data to determine the most and least popular items."}

step"=>"Calculate the contribution margin for each menu item."}

Menu Design & Layout

step"=>"Design the menu layout to highlight high-profit items in prime spots."}

step"=>"Use visual cues and eye-catching designs to draw attention to specific dishes."}

step"=>"Optimize the menu size to balance variety and kitchen efficiency."}

Pricing Strategy

step"=>"Set prices based on the cost of ingredients plus desired profit margins."}

step"=>"Consider psychological pricing techniques to make prices more appealing."}

step"=>"Regularly review and adjust prices based on market demand and ingredient cost fluctuations."}

Customer Satisfaction

step"=>"Gather customer feedback on menu items to inform future changes."}

step"=>"Monitor food quality and presentation to ensure consistency."}

step"=>"Train staff to upsell high-margin items without being pushy."}

Inventory Management

step"=>"Track inventory closely to reduce waste and theft."}

step"=>"Use menu engineering to phase out ingredients that aren't cost-effective."}

step"=>"Negotiate with suppliers for better prices on high-use ingredients."}

Marketing and Promotions

step"=>"Create promotions around high-profit items to increase sales."}

step"=>"Use social media and email marketing to showcase new and profitable menu items."}

step"=>"Collaborate with local influencers or events to promote the restaurant's offerings."}

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Merchandising Checklist

Product

Ensure all products are stored in the correct area.

Ensure all products are in their original packaging.

Inspect all products for damage.

Remove any products that are damaged, expired, or out of stock.

Pricing

Ensure all products are correctly priced.

Check for any price changes.

Update pricing or create special pricing for certain items.

Promotions

Create promotional materials for upcoming sales/specials.

Ensure promotional materials are displayed correctly.

Check for any expired promotions.

Visuals

Ensure shelves are neat and organized.

Check for any out of place items.

Check merchandise displays for any damages.

Replace any broken or missing items.

Ensure all products are facing out correctly.

Marketing

Check for any new marketing materials.

Ensure marketing materials are displayed correctly.

Update marketing materials as needed.

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Merger and Acquisition Due Diligence checklist

Financial Due Diligence

Review the last three to five years of audited financial statements and corresponding tax returns.

Analyze revenue streams, profitability trends, and cost structures.

Examine forecasts, budgets, and financial projections for reasonableness.

Legal Due Diligence

Inspect material contracts such as leases, loans, and employment agreements.

Verify compliance with relevant laws, including industry-specific regulations.

Assess ongoing or potential litigation risks and liabilities.

Operational Due Diligence

Evaluate the quality and condition of assets, inventory, and equipment.

Understand the target company's operational workflow and efficiencies.

Assess the IT systems in place, including cybersecurity measures.

Human Resources Due Diligence

Review employee structure, compensation, benefits, and labor relations.

Examine key management and staff qualifications, turnover rates, and succession plans.

Ensure compliance with employment laws and review any potential HR liabilities.

Market and Competitive Due Diligence

Analyze the target market size, growth prospects, and competitive landscape.

Evaluate the target company's market share, customer base, and supplier relationships.

Assess the brand strength, reputation, and intellectual property portfolio.

Cultural Due Diligence

Understand the target company's corporate culture and how it aligns with your own.

Identify potential cultural barriers to a successful integration.

Evaluate the compatibility of business practices and ethical standards.

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Mobile Optimization Checklist

Content

Optimize images for mobile devices

Ensure loading times are as fast as possible

Make sure content is easy to read on a mobile device

Structure information in an intuitive way

Use mobile-friendly design elements

Navigation

Design menus for mobile devices

Make sure links are large enough to be touch-friendly

Include a search bar for easy navigation

Include a back button for easy navigation

Functionality

Test the website on different mobile devices

Ensure that all forms are optimized for mobile devices

Include mobile-friendly features such as voice search

Make sure all features are fully functional on mobile devices

Analytics

Set up analytics to track mobile usage

Monitor mobile performance metrics

Measure mobile conversions and revenue

Use analytics to inform optimization decisions

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Monthly Budget Review Checklist

Revenue Analysis

Review total sales against the previous month and the same month last year

Analyze revenue streams by category (food, beverages, delivery, etc.)

Check for any unusual or unexpected fluctuations in revenue

Expense Tracking

Examine labor costs and compare with labor budget

Review food and beverage costs and check for variances from budget

Assess all operational expenses including utilities, rent, and maintenance

Profitability Assessment

Calculate the gross profit margin for the month

Compare actual net profit against the budgeted net profit

Identify areas with potential to reduce costs or increase revenue

Budget Forecasting

Adjust next month's budget based on current month's findings

Consider upcoming events or seasonal changes that may affect the budget

Set financial goals for the next month based on performance trends

Inventory Management

Review inventory levels and compare with sales data

Identify any discrepancies in inventory usage

Plan for inventory purchases based on sales forecasts

Debt and Loan Management

Check the status of any outstanding debts or loans

Ensure all payments are made on time to avoid penalties

Review interest rates and terms for possible refinancing options

Tax Planning and Compliance

Ensure all tax-related documents are properly filed

Set aside funds for any upcoming tax payments

Consult with a tax professional to identify potential tax savings

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Monthly Close Process

Pre-Close

Post final accounts receivable entries

Post final accounts payable entries

Post final employee expense/payroll entries

Post other month-end entries (as required)

Day 1

Complete depreciation journal entries

Prepare and post recurring monthly journal entries

Begin preparing nonstandard journal entries (including intercompany, if applicable)

Day 2

Post nonstandard journal entries

Close subsidiary ledgers: fixed assets, payroll, A/P, and A/R

Day 3

Post remaining intercompany transactions (if applicable)

Review to ensure intercompany balances are zeroed out and eliminated

Draft first version of financials

Conduct preliminary review of financials (soft close)

Day 4

Complete bank reconciliations and post final cash

Post revenue, cost, and tax accruals (as required)

Draft revised financials

Draft revised footnotes and disclosures

Day 5

Conduct comprehensive review of financials

Create and post final journal entries as required

Close general ledger and release financials for CFO signoff

Day 6

Release financial statements (including appropriate footnotes and disclosures)

Begin management reporting and rolling budget cycle

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