Manifestly: A Checklist App for Teams

Delivery Checklist

Vehicle

Pre-Trip Inspection

Fuel Level

Tire Pressure

Windshield Wipers

Lights

Horn

Brakes

Mirrors

Driver

Valid License

Vehicle Knowledge

Route Knowledge

Defensive Driving Skills

Documents

Registration

Insurance

Bill of Lading

Delivery Instructions

Maps

Cargo

Properly Secured

Properly Labeled

Proper Temperature

Properly Packed

Properly Loaded

Properly Documented

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Driver Safety Checklist

Vehicle Inspection

Check Tires

Check Lights

Check Mirrors

Check for Fluid Leaks

Check Brakes

Pre-Trip Checklist

Check Fuel Level

Check Vehicle Reports

Check Load

Check Equipment

Post-Trip Checklist

Check Fuel Logs

Check Trip Reports

Check Vehicle Reports

Check Equipment

Maintenance Checklist

Check Oil Level

Check Tire Pressure

Check Brake Fluid Level

Check Air Filter

Check Battery

Check Fluid Levels

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Driver Training Checklist

Orientation

Introduction to safety policies and procedures

Introduction to vehicle operation and maintenance

Introduction to company policies

Introduction to route and schedule

Introduction to radio and GPS operation

Training

Defensive driving

Accident avoidance

Vehicle inspection and maintenance

Emergency response

Pre-trip inspections

Hazardous material handling

Testing

Written test

Driving test

Emergency response test

Vehicle maintenance test

Radio and GPS operation test

Evaluation

Obeying traffic laws

Adherence to safety policies and procedures

Use of emergency response

Use of vehicle operation and maintenance

Ability to follow route and schedule

Ability to operate radio and GPS

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Equipment Inventory

Vehicle Equipment

Registration

Insurance

Oil Change Records

Maintenance Records

Safety Equipment

Fire Extinguisher

First Aid Kit

Emergency Flares

Reflective Triangles

Safety Vests

Communications Equipment

Two-Way Radios

GPS Units

Cellular Phones

CB Radio

Tools and Supplies

Oil

Grease

Tire Pressure Gauge

Wrenches

Screwdrivers

Jumper Cables

Cargo Equipment

Cargo Net

Tie-Down Straps

Tarpaulins

Pallet Jacks

Forklifts

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Fleet Management Checklist

Vehicle Maintenance

Regularly scheduled maintenance and inspections

Fuel and oil checks

Tire rotation and pressure checks

Engine and transmission maintenance

Replacement of worn-out parts

Vehicle Safety

Checking driver credentials

Monitoring safety of vehicles

Ensuring vehicles are equipped with appropriate safety equipment

Regular maintenance and safety checks of vehicles

Driver Management

Monitoring driver behavior

Providing driver training

Enforcing safety rules and regulations

Monitoring driver hours of service

Fleet Management Software

Researching fleet management software solutions

Evaluating fleet management software features

Integrating fleet management software with other systems

Installing and configuring fleet management software

Reporting

Creating reports on vehicle and driver performance

Generating reports on fuel usage and maintenance costs

Analyzing data to identify trends and improve efficiency

Generating reports for compliance and regulatory purposes

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Fueling Checklist

General

Check fuel levels

Check for any leaks

Check for any signs of water in the fuel

Safety

Check fuel sources for appropriate safety equipment

Check fire extinguisher is full and in working order

Check that no smoking or open flames are present

Equipment

Check fuel filters and hoses for any damage

Check fuel nozzle and hose for damage

Check fuel cap and seal

Preparation

Check that fuel tank is clean and free of debris

Check that fuel tank is properly vented

Check that fuel tanks are properly secured

Check that all necessary PPE is available and in use

Process

Drain fuel into a suitable container

Ensure fuel is stored in a safe and secure location

Check fuel level indicators on tanks

Check fuel levels in tanks with a dipstick

Fill tank with correct grade of fuel

Check fuel is stored at correct temperature

Check fuel for quality and contamination

Record fuel levels and other relevant data

Check for any signs of water in the fuel

Clean up any spills and dispose of waste correctly

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Hazardous Materials Checklist

Emergency Response

Be familiar with emergency response plan

Ensure personnel trained in emergency response

Monitor and maintain emergency response equipment

Storage and Handling

Ensure containers are in good condition

Ensure containers labeled properly

Ensure proper segregation of incompatible materials

Ensure proper ventilation

Monitor spills and take appropriate action

Transportation

Ensure proper documentation is in place

Ensure personnel is trained in proper handling and transportation of hazardous materials

Ensure proper loading, securing, and unloading of materials

Ensure proper emergency response plan is in place

Regulatory Compliance

Ensure regulatory requirements are met

Monitor for changes in regulations

Ensure records are kept up to date

Ensure proper waste disposal methods are in place

Training

Ensure personnel are trained in proper handling and storage of hazardous materials

Ensure personnel are trained in emergency response

Ensure personnel are trained in regulatory compliance

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Post-Trip Checklist

Vehicle

Check fuel level

Check tire pressure

Clean and remove any trash

Verify fluids (oil, water, etc.)

Check brakes

Documentation

Gather all documents from the trip

Check accuracy of documents

File documents in appropriate folders

Maintenance

Check for any needed repairs

Schedule any necessary repairs

Inspect for any safety issues

Equipment

Inspect all equipment for damage or wear

Replace any damaged or worn equipment

Check for any needed inventory items

Logistics

Verify that all cargo has been unloaded

Check for any missing cargo

Check for any damaged cargo

Verify that all necessary paperwork has been completed

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Pre-Trip Checklist

Vehicle

Fuel tank topped off

Oil, coolant, antifreeze, and washer fluid levels checked

Lights, wipers, and signals working

Tires checked for proper inflation

Brakes and other safety equipment inspected

Any other mechanical issues addressed

Passengers

All passengers wearing seatbelts

Any necessary documents or items secured

Emergency Supplies

First aid kit

Fire extinguisher

Flashlight

Emergency blankets

Jumper cables

Tire-changing equipment

Miscellaneous

Music and other entertainment items secured

Snacks, drinks, and other refreshments packed

Garbage and other items properly stored

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Security Checklist

Physical Security

Restricting access to physical locations

Installing security fencing

Utilizing access control systems

Implementing surveillance systems

Installing locks and alarms

Conducting background checks on employees

Providing employee training on security policies

Network Security

Ensuring secure firewalls and antivirus protection

Implementing strong password policies

Regularly patching and updating systems

Using encryption for data at rest and in transit

Monitoring network traffic

Implementing access control systems

Conducting regular security assessments

Data Security

Restricting access to sensitive data

Implementing data security policies

Auditing data access logs

Using encryption for data at rest and in transit

Conducting regular security assessments

Compliance

Ensuring compliance with relevant regulations

Performing regular risk assessments

Implementing security policies

Creating incident response plans

Conducting regular audits

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Shipping Checklist

Preparation

Ensure that all packages are securely sealed and labeled

Make sure all required paperwork is completed

Verify that all items meet the necessary shipping standards

Documentation

Create a bill of lading

Attach shipping labels to all packages

Record any necessary tracking information

Shipping

Arrange for a carrier to pick up the shipment

Verify that all packages have been loaded onto the delivery vehicle

Ensure that all delivery information is accurate

Delivery

Track the shipment throughout its journey

Notify the recipient of the delivery

Monitor the delivery process to ensure it is completed on time

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Vehicle Cleanliness

Interior

Vacuum floor mats, carpets, and upholstery

Wipe down all hard surfaces

Clean windows, mirrors, and windshield

Empty all trash receptacles

Clean and sanitize cup holders

Exterior

Wash vehicle exterior

Clean wheels, hubcaps, and rims

Dry vehicle

Wax vehicle

Polish chrome and trim

Cabin Air Quality

Vacuum interior air vents

Clean cabin air filter

Refresh cabin air using odor absorber

Miscellaneous

Check tire pressure

Check tire tread depth

Check fluid levels

Check for any damage

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Vehicle Inspection Checklist

Vehicle Identification

Make

Model

Year

VIN

Plate Number

Interior

Seats in good condition

Flooring in good condition

All interior lights working

All windows and mirrors in good condition

All dash instruments working

Exterior

Body in good condition

Wheels in good condition

Tires in good condition

Lights in good condition

Mirrors in good condition

Engine

Oil level

Coolant level

Belts and Hoses in good condition

Fluids checked and topped off

Battery checked

Spark plugs checked

Safety

Windshield wipers in good condition

Brakes in good condition

Horn in good working order

Seatbelts in good condition

Airbags in good working order

Exhaust system in good condition

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Vehicle Maintenance Checklist

Vehicle Identification

Vehicle make and model

Vehicle registration number

Mileage

Exterior Inspection

Bodywork damage

Tire condition and tread depth

Windshield glass

Headlights, tail lights, and turn signals

Horn and mirrors

Interior Inspection

Seats and upholstery

Dashboard and console

Steering wheel and column

Windows, wiper blades, and sunroof

Air conditioning and heating

Safety belts and other safety features

Under the Hood Inspection

Fluid levels (oil, coolant, brakes, power steering, and windshield washer)

Belts and hoses

Battery condition and terminal connections

Spark plugs and distributor cap

Air filter

Exhaust system

Brakes and Suspension

Brake pads and rotors

Calipers and cylinders

Steering and suspension components

Wheel bearings

Additional Checks

Lights and signals

Horn

Windshield wipers

Emergency brake

Spare tire and jack

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Free Checklist Templates for Transportation

Delivery Checklist

Vehicle

Driver

Documents

Cargo

Driver Safety Checklist

Vehicle Inspection

Pre-Trip Checklist

Post-Trip Checklist

Maintenance Checklist

Driver Training Checklist

Orientation

Training

Testing

Evaluation

Equipment Inventory

Vehicle Equipment

Safety Equipment

Communications Equipment

Tools and Supplies

Cargo Equipment

Fleet Management Checklist

Vehicle Maintenance

Vehicle Safety

Driver Management

Fleet Management Software

Reporting

Fueling Checklist

General

Safety

Equipment

Preparation

Process

Hazardous Materials Checklist

Emergency Response

Storage and Handling

Transportation

Regulatory Compliance

Training

Post-Trip Checklist

Vehicle

Documentation

Maintenance

Equipment

Logistics

Pre-Trip Checklist

Vehicle

Passengers

Emergency Supplies

Miscellaneous

Security Checklist

Physical Security

Network Security

Data Security

Compliance

Shipping Checklist

Preparation

Documentation

Shipping

Delivery

Vehicle Cleanliness

Interior

Exterior

Cabin Air Quality

Miscellaneous

Vehicle Inspection Checklist

Vehicle Identification

Interior

Exterior

Engine

Safety

Vehicle Maintenance Checklist

Vehicle Identification

Exterior Inspection

Interior Inspection

Under the Hood Inspection

Brakes and Suspension

Additional Checks

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