Manifestly: A Checklist App for Teams

Compliance Checklist

Privacy Laws

Verify all policies and procedures are up to date, including policies related to data privacy, storage and retention

Ensure that all data is securely stored and encrypted

Verify that all staff are aware and trained in data privacy laws

Ensure that all staff members understand their rights and responsibilities when it comes to data privacy

Data Security

Ensure that all data is securely stored, encrypted and backed up regularly

Implement and enforce policies and procedures regarding data access and security

Ensure that all staff members are aware of and trained in data security best practices

Monitor data security systems and implement controls to detect any unauthorized access

HIPAA

Verify that all policies and procedures are up to date and compliant with HIPAA regulations

Ensure that all staff members are aware and trained in HIPAA regulations

Ensure that all data is securely stored and encrypted

Implement and enforce policies and procedures regarding data access and security

FERPA

Verify that all policies and procedures are up to date and compliant with FERPA regulations

Ensure that all staff members are aware and trained in FERPA regulations

Ensure that all data is securely stored and encrypted

Implement and enforce policies and procedures regarding student records and data access

Child Protection

Verify that all policies and procedures are up to date and compliant with child protection regulations

Ensure that all staff members are aware and trained in child protection regulations

Implement and enforce policies and procedures regarding the safety and protection of minors

Ensure that all data related to minors is securely stored and encrypted

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Emergency Notification Checklist

Emergency Contact Information

Name

Phone Number

Email Address

Alternate Contact Information

Communication Plan

Type of notification system to be used

Timeline for notification

Channels for notifications

Person responsible for communication

Staff Training

Training on proper use of emergency notification system

Training on emergency response protocols

Testing Plan

Frequency of testing

Types of tests to be conducted

Person responsible for testing

Resource Management

Type of resources needed

Availability of resources

Person responsible for resource management

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Emergency Preparedness Checklist

Prevention - Establish a clear and consistent communication plan - Utilize reliable back-up systems for data storage and communication - Educate staff, students, and families on emergency preparedness - Develop a system to track attendance in the event of an emergency * Mitigation - Develop protocols to respond to various types of emergencies - Utilize security cameras and alarms - Prepare emergency kits and supplies - Develop evacuation plans and ensure staff and students are aware of them * Response - Train staff on emergency protocols and response - Create systems to ensure accountability of staff and students - Utilize emergency contacts and communication systems - Utilize emergency personnel to respond to the situation

Recovery - Reestablish communication systems - Perform an after-action review of the emergency - Establish a timeline for returning to normal operations - Ensure students and staff are safe and have access to resources needed for recovery

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Employee Offboarding Checklist

Exit Interview

Schedule exit interview

Prepare interview questions

Conduct exit interview

Paperwork

Complete termination paperwork

Collect company property

Return company keys

Access Removal

Remove user from network

Disable user accounts

Revoke access to systems

Benefits

Terminate health benefits

Notify payroll of termination

Cancel any other benefits

Information Security

Change passwords

Secure data and documents

Delete or transfer files

Records

Update personnel files

Update contact list

Update asset records

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Employee Onboarding Checklist

Introduction

Greeting

Background Check

Employment Agreement

Job Description

Employee Details

Personal Information

Emergency Contact Information

Tax Forms

Bank Details

Employee Orientation

Company Policies

Security Protocols

Workplace Procedures

Workplace Technology

Office Setup

Work Station

Equipment

Supplies

Communication

Email Setup

Phone Setup

Team Communication

Training

On-the-job Training

Online Training

Classroom Training

Final Steps

Signature of Documents

Finalizing Paperwork

Welcome Gift/Card

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Evacuation Plan Checklist

Familiarize staff with evacuation plan and routes

Identify emergency exits and routes

Designate marshals for each area

Identify safe areas

Conduct regular evacuation drills

Inform staff of emergency contact information

Ensure staff have access to necessary medical supplies

Ensure staff are aware of any special needs students

Assign staff to manage student records

Identify an alternate communication system

Determine a process for reuniting staff and students

Ensure staff are aware of emergency policies and procedures

Develop a system to account for staff and students

Train staff to be prepared to respond to emergencies

Establish a communication system with local emergency services

Create a plan to support students who may become separated

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Fire Safety Checklist

Safety Equipment

Fire Extinguishers

Emergency Lighting

Smoke Alarms

Emergency Exit Signs

Fire Prevention

Regularly Test Fire Alarms

Keep Hallways and Exits Clear

Conduct Fire Drill Exercises

Ensure Electrical Wiring is Up-to-Date

Maintain a Fire Log

Risk Management

Identify and Assess Fire Risks

Develop a Fire Response Plan

Train Staff and Students on Fire Safety

Review Fire Safety Procedures Regularly

Emergency Response

Have a Pre-determined Meeting Place

Instruct Staff and Students to Leave the Building Immediately

Alert Emergency Services

Instruct Staff to Account for Students

Evacuate Students with Special Needs Safely and Quickly

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First Aid & Medical Emergency Checklist

First Aid Supplies

Gauze pads

Bandages

Safety pins

Adhesive tape

Scissors

Tweezers

Latex gloves

Thermometer

Antiseptic wipes

Hydrocortisone cream

Antibiotic ointment

Emergency Medications

Epinephrine

Antihistamine

Pain reliever

Inhaler

Emergency Contacts

Local ambulance service

Nearest hospital

Poison control center

Doctor or nurse

Miscellaneous

Flashlight

First aid manual

Whistle or other noise-making device

Personal protective equipment

Emergency phone numbers list

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Hiring Checklist

Job Description

Post job description

Review resumes

Schedule and conduct interviews

Background Check

Verify references

Conduct background check

Ensure all legal requirements are met

Offer

Review qualifications of final candidate

Negotiate job offer

Make job offer

Provide written offer letter

Onboarding

Complete paperwork

Set up orientation and training

Ensure physical workspace is ready

Provide necessary equipment and materials

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Lockdown/Shelter-in-Place Checklist

Emergency Preparedness

Conduct an emergency drill

Ensure emergency contact information is up to date

Identify and practice an evacuation route

Secure hazardous materials and equipment

Check that all fire extinguishers are in place and up to date

Ensure that staff know basic first aid

Conduct a risk assessment for potential hazards

Communication

Designate a lock-down coordinator

Review lockdown procedures with staff and students

Develop an emergency communication plan

Communicate lockdown procedures to external stakeholders

Ensure that staff and students are aware of the purpose of the lockdown

Facility Security

Secure all entry points to the building

Install additional locks and security devices

Check alarm systems and cameras

Check that all doors and windows can be locked from the inside

Ensure that staff have access to keys and other security devices

Safety

Ensure that all staff and students are aware of the lockdown procedures

Implement a secure area within the building

Provide training to staff on how to handle emergencies

Ensure that all staff and students know where to go in the event of a lockdown

Check that all staff and students have access to the secure area

Provide students with emotional support during a lockdown

Instruct students to remain quiet and out of sight during a lockdown

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Maintenance Checklist

General Maintenance

Check interior walls, ceilings, and floors for any signs of damage.

Clean and dust all surfaces inside and outside of the building.

Check for any signs of water damage, mold, or mildew.

Inspect all windows, doors, and locks for proper functionality.

HVAC Maintenance

Check thermostats and ensure proper temperature settings.

Inspect air filters and replace if necessary.

Check all ducts and vents for debris and obstructions.

Verify that all heating and cooling systems are functioning correctly.

Electrical Maintenance

Check all outlets and switches for proper functionality.

Check all cords and wires for any signs of wear and tear.

Inspect circuit breakers and other electrical components for proper functioning.

Ensure that all electrical systems meet safety standards and regulations.

Plumbing Maintenance

Inspect all pipes, valves, and fittings for any signs of leakage or damage.

Test water pressure and adjust as necessary to ensure proper functioning.

Check all drains and traps for any signs of clogging or blockage.

Inspect all water heating systems for proper functioning.

General Safety

Check fire extinguishers and ensure they are up to date.

Inspect emergency lighting and ensure proper functionality.

Check all safety and emergency exit signs and ensure they are clearly visible.

Test all fire alarms and emergency systems and ensure they are functioning correctly.

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Risk Management Checklist

Identification

Complete a risk assessment to identify potential risks.

Develop a list of potential risks.

Analyze each risk to determine its potential impact.

Evaluate each risk to determine its likelihood of occurring.

Mitigation

Develop strategies to mitigate identified risks.

Implement strategies to reduce the likelihood of risks occurring.

Monitor and review risk management strategies.

Preparedness

Develop a plan to respond to any risks that may occur.

Create a system to document and report any risks that do occur.

Regularly review and update the risk management plan.

Communication

Communicate the risk management plan to all stakeholders.

Provide training on risk management strategies to staff.

Ensure all staff are aware of their roles and responsibilities in managing risk.

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Safety Inspection Checklist

Personal Protective Equipment

Hard hat

Safety glasses/goggles

Ear protection

Safety shoes

Gloves

Tools and Equipment

Ensure all tools are in good working order

Check all cords and wiring for fraying or exposed wires

Inspect compressed gas cylinders for damage

Check for safety guards and guards in place

Work Area

Eliminate trip hazards

Check for adequate lighting

Ensure proper ventilation

Check for combustible materials

Check for items stored at the proper height

Emergency Equipment

Check for fire extinguishers

Ensure emergency exits are clearly marked

Check for first aid kit and supplies

Check for emergency communication equipment

Safety Training

Verify employees have received necessary safety training

Ensure all employees are familiar with safety protocols

Ensure employees are aware of potential risks and hazards in the workplace

Ensure employees are familiar with emergency procedures

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Security Checklist

Physical Security

Door locks

Surveillance systems

Access control systems

Security lighting

Perimeter fencing

Network Security

Firewall

Anti-virus software

Intrusion detection systems

Encryption

Multi-factor authentication

Data Security

Data backups

Data encryption

Access control systems

Data disposal policies

Employee Security

Security awareness training

Background checks

Access control systems

Clear desk policies

Disaster Recovery

Backup plan

Emergency communication plan

Data recovery plan

Disaster recovery infrastructure

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Technology Review Checklist

Hardware

Computers

Laptops

Tablets

Printers

Scanners

Other peripheral devices

Software

Operating system

Web filtering software

Office software

Classroom management software

Educational software

Student information systems

Network

Access points

Routers

Cabling

Wireless network

Network security

Safety

Firewalls

Virus protection

Backup systems

Data encryption

Password policies

Physical security measures

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Training Checklist

Training Plan

Identify learning objectives

Select appropriate training materials

Develop a training schedule

Create training materials

Identify and schedule trainers

Arrange for accommodations and other logistics

Training Delivery

Deliver training according to the plan

Provide feedback and answer questions

Document any issues and changes to the training plan

Evaluation

Assess effectiveness of training materials

Collect feedback from participants

Analyze feedback and identify areas for improvement

Create a plan to address identified weaknesses in training materials or delivery

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Free Checklist Templates for Education

Compliance Checklist

Privacy Laws

Data Security

HIPAA

FERPA

Child Protection

Emergency Notification Checklist

Emergency Contact Information

Communication Plan

Staff Training

Testing Plan

Resource Management

Emergency Preparedness Checklist

Recovery - Reestablish communication systems - Perform an after-action review of the emergency - Establish a timeline for returning to normal operations - Ensure students and staff are safe and have access to resources needed for recovery

Employee Offboarding Checklist

Exit Interview

Paperwork

Access Removal

Benefits

Information Security

Records

Employee Onboarding Checklist

Introduction

Employee Details

Employee Orientation

Office Setup

Communication

Training

Final Steps

Evacuation Plan Checklist

Evacuation Plan Checklist

Fire Safety Checklist

Safety Equipment

Fire Prevention

Risk Management

Emergency Response

First Aid & Medical Emergency Checklist

First Aid Supplies

Emergency Medications

Emergency Contacts

Miscellaneous

Hiring Checklist

Job Description

Background Check

Offer

Onboarding

Lockdown/Shelter-in-Place Checklist

Emergency Preparedness

Communication

Facility Security

Safety

Maintenance Checklist

General Maintenance

HVAC Maintenance

Electrical Maintenance

Plumbing Maintenance

General Safety

Risk Management Checklist

Identification

Mitigation

Preparedness

Communication

Safety Inspection Checklist

Personal Protective Equipment

Tools and Equipment

Work Area

Emergency Equipment

Safety Training

Security Checklist

Physical Security

Network Security

Data Security

Employee Security

Disaster Recovery

Technology Review Checklist

Hardware

Software

Network

Safety