Workflow Templates: Employee Expense Reimbursement Checklist

Review the company's expense reimbursement policy to ensure the claim is in compliance.

Check for any updates or changes to the policy since the last reimbursement.

Verify that the expense is business-related and within the scope of allowable expenses.

Ensure original receipts or proof of payment are attached for all expenses.

Check that all receipts are legible, complete, and itemized when necessary.

Verify that the date and purpose of each expense are documented and correspond to business activities.

Review the expense report for accuracy and completeness.

Match expenses on the report to the corresponding receipts and documentation.

Ensure that the expenses are categorized correctly and the amounts claimed match the receipts.

Confirm that the expense report is signed and approved by the appropriate manager or supervisor.

Check for compliance with submission deadlines and that the report is processed in a timely manner.

Ensure that the reimbursement amount is calculated correctly and aligns with company policy.

Record the reimbursement in the accounting system using the proper expense account and cost center.

File all supporting documentation securely for future reference and audits.

Update the employee's reimbursement record and ensure that all past claims have been settled.

Employee Expense Reimbursement Checklist