Free Checklist Templates for Turnover

Turnover

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OR

Apartment Turnover Maintenance Checklist

Pre-Inspection Setup

Confirm vacate and collect all keys

Pull the move-in inspection baseline

Confirm utilities are active for testing

General Areas Inspection

Inspect tile and hardwood floors

Inspect carpeting for stains and damage

Inspect walls, ceilings, and paint condition

Inspect windows, screens, and door tracks

Kitchen Inspection

Test the sink, drain, and disposal

Open a kitchen plumbing work order

Inspect countertops, cabinets, and hardware

Test stovetop, oven, and microwave

Inspect refrigerator, icemaker, and door seals

Replace the kitchen exhaust filter

Bathroom Inspection

Test sink, tub, and shower for leaks

Open a bathroom plumbing work order

Inspect tile, grout, and caulking

Inspect vanity, mirror, and cabinet hardware

Replace the bathroom exhaust filter

Bedrooms and Closets

Inspect flooring, baseboards, and trim

Test ceiling fans, fixtures, and wall plates

Check closet rods, shelves, and locksets

Life-Safety and Make-Ready Sign-Off

Test smoke and CO detectors

Rekey the unit and log the new code

Inspect patio, deck, or terrace

Replace the HVAC filter

Sign off on the make-ready inspection

Schedule re-inspection after vendor work

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Move-Out Procedure Checklist

Move-Out Notification

Send written move-out instructions

Confirm forwarding address and vacate date

Send fourteen-day vacate reminder

Pre-Move-Out Inspection

Schedule the pre-move-out walkthrough

Conduct the pre-move-out inspection with tenant

Send tenant the cure-item punch list

Move-Out Day Handover

Verify all personal belongings have been removed

Collect keys, fobs, and garage remotes

Bill replacement cost for missing access devices

Confirm tenant has transferred utility accounts

Final Walk-Through and Condition Review

Test smoke and CO detectors

Compare condition against the move-in inspection

Capture date-stamped photos of every room

Make-Ready Maintenance

Build the punch list from final inspection

Dispatch vendors with current COIs on file

Rekey all exterior locks

Make-Ready Cleaning

Schedule the deep clean and carpet treatment

Refresh paint, fixtures, and hardware

Security Deposit Accounting

Obtain vendor quotes for damage charges

Compile the itemized deduction statement

Send statement and refund within state window

Tenant File Closure

Update the rent roll and vacancy metrics

Archive tenant file per state retention rules

Re-Marketing the Unit

Reset asking rent against market comps

Capture marketing photos after make-ready

Publish listing to syndicated channels

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Tenant Move-Out Checklist

Move-Out Notice & Scheduling

Confirm the tenant's vacate date in writing

Calculate prorated rent through vacate date

Send the move-out instructions packet

Schedule the final walk-through with the tenant

Final Walk-Through & Inspection

Pull the signed move-in inspection report

Inspect each room against the move-in baseline

Confirm all tenant possessions removed

Collect keys, fobs, and garage remotes

Make-Ready & Vendor Coordination

Build the make-ready punch list

Verify each vendor's COI is current

Dispatch cleaning and repair vendors

Test smoke and CO detector function

Rekey or replace exterior locks

Utilities & Account Closeout

Transfer utilities to the owner's vacancy account

Confirm tenant's mail forwarding is filed

Security Deposit Accounting

Itemize deductions with vendor invoices

Draft the itemized deposit statement

Send statement and refund within state deadline

Disputed Damage Escalation

Document excessive damage with dated photos

Notify the owner of damages exceeding deposit

File Closeout & Handoff

Archive the tenant file per retention policy

Update rent roll and vacancy metrics

Hand off the unit to leasing

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Tenant Move-Out Checklist

Notice Intake & Calendar Setup

Log the tenant's notice to vacate

Verify notice meets the lease requirement

Send the short-notice charge letter

Calendar the deposit refund deadline

Send the move-out instructions letter

Update the rent roll in AppFolio or Buildium

Marketing & Re-Listing

Pull comps and set the asking rent

Schedule pre-listing photos

Publish the listing to syndication channels

Coordinate showings with the current tenant

Move-Out Inspection

Schedule the move-out walk-through

Request the tenant's forwarding address

Conduct the move-out inspection

Collect keys, fobs, and garage remotes

Confirm utility transfer back to owner

Make-Ready & Vendor Coordination

Build the make-ready punch list

Verify each vendor's COI is current

Dispatch repairs through the work-order system

Test smoke and CO detectors

Rekey or change locks on the unit

Deposit Accounting & File Retention

Itemize tenant charges against the deposit

Cut the deposit refund check

Pursue the balance owed

File all move-out docs in the property system

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Tenant Offboarding Checklist

Notice to Vacate

Log the tenant's notice to vacate

Verify notice satisfies the state-required period

Issue holdover or short-notice response

Send move-out instructions to the tenant

Move-Out Inspection

Schedule the joint move-out walk-through

Pull the signed move-in inspection for comparison

Document unit condition with dated photos

Test smoke and CO detector function

Collect repair bids for damage beyond wear

Keys, Access, and Utilities

Recover keys, fobs, and parking passes

Rekey or change the unit locks

Confirm tenant has stopped utility accounts

Switch utilities to the owner's vacant account

Security Deposit Accounting

Confirm the state's deposit-return deadline

Build the final ledger and prorated rent

Draft the itemized deposit statement

Send the statement and refund within the state window

Make-Ready Handoff

Open the make-ready punch list

Dispatch vendors with current COIs

Hand the unit to the leasing team

Tenant File Closure

Capture the tenant's forwarding address

Archive lease, disclosures, and screening reports

Mark the rent roll and update vacancy metrics

View Workflow Use Workflow

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