Free Checklist Templates for School Safety

School Safety

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Emergency Notification Checklist

Incident Verification and Triage

Confirm the incident with on-scene staff

Classify the incident type

Call 911 if not already on scene

Notify the district incident commander

Message Drafting and Approval

Pull the matching message template

Customize facts without speculating

Confirm translations are queued

Get superintendent or designee approval

Audience Selection and Channels

Select the recipient list in the SIS

Confirm the channel mix

Send the notification

Post to the website and social channels

Delivery Verification and Follow-Up

Pull the delivery report

Manually contact families with failed deliveries

Send the follow-up update or all-clear

Capture reunification or dismissal instructions

After-Action and Documentation

Archive the message and audit trail

Hold the after-action debrief

Update the Comprehensive School Safety Plan

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Emergency Preparedness Checklist

Prevention and Mitigation

Walk the campus vulnerability assessment

Audit visitor management procedures

Convene the threat assessment team

Verify door hardware and access controls

Preparedness and Planning

Update the Comprehensive School Safety Plan

Refresh the Emergency Operations Plan

Inventory classroom go-bags and trauma kits

Confirm off-site reunification agreements

Verify parent contacts and custody flags in the SIS

Drills and Training

Schedule fire drills to state minimum

Run a lockdown drill with local PD

Schedule corrective lockdown retraining

Conduct severe-weather or earthquake drill

Train staff on Stop the Bleed and EpiPen use

Document mandatory reporter training

Emergency Response Activation

Activate ICS roles and log incident type

Send mass notification to families

Account for all students and staff

Coordinate incident command with first responders

Activate off-site reunification with partner site

Recovery and After-Action

Coordinate counseling and crisis support

Conduct the after-action review

Submit incident reports to district and state

Update plans based on AAR findings

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Lockdown and Shelter-in-Place Checklist

Pre-Incident Readiness

Confirm the Comprehensive School Safety Plan is current

Verify Raptor visitor management is operational

Audit classroom door locks and barricade kits

Refresh ParentSquare and SchoolMessenger contact lists

Pre-stage Go-Bags and trauma kits

Drill Coordination and Training

Designate the incident commander and backups

Notify local law enforcement of the drill window

Brief staff on ALICE or Standard Response Protocol

Pre-notify families about the upcoming drill

Run the announced lockdown drill

Active Lockdown Response

Announce the lockdown over the PA system

Call 911 and stay on the line

Account for every student and staff member

Coordinate search for unaccounted individuals

Push initial notice to families

All-Clear and Reunification

Receive law enforcement all-clear

Activate the off-site reunification site

Verify custodial release for each student

Stage counselors for student and staff support

Post-Incident Review and Reporting

Hold a hot-wash within 24 hours

File the state-required incident report

Update the safety plan with corrective actions

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School Evacuation Plan Checklist

Plan Development and Site Mapping

Map primary and secondary egress routes

Designate on-site and off-site assembly points

Post route maps in every classroom

Review the plan with the local fire marshal

Roles, Marshals, and Accountability

Assign floor marshals for each wing

Define incident command roles using ICS

Build the student and staff accountability roster

Assign records custodian for cum files

Special Populations and Medical Readiness

Build evacuation profiles for students with IEPs and 504s

Verify nurse go-bags with EpiPens and inhalers

Confirm whether students require evacuation chairs

Station and inspect evacuation chairs at stairwells

Designate buddies for mobility-impaired students

Communications and Reunification

Stage backup radios and bullhorns at marshal posts

Confirm dispatch contact with local PD and FD

Stage the off-site parent reunification site

Pre-build ParentSquare and SchoolMessenger templates

Drills, Training, and After-Action Review

Train all staff on the evacuation plan

Conduct the first quarterly fire drill

Run one full off-site evacuation drill

Document corrective actions from the drill

File the after-action report with the district

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School Site Risk Management Checklist

Site Risk Identification

Walk the campus for physical hazards

Review last year's incident log and CPS call record

Audit FERPA exposure across SIS and ed-tech apps

Score each risk on the likelihood-severity matrix

Mitigation Controls and Audits

Address any Critical-rated risks immediately

Audit staff and volunteer background-check currency

Remediate expired background-check gaps

Renew Data Privacy Agreements with ed-tech vendors

Confirm WCAG 2.1 AA accessibility on public materials

Emergency Preparedness and Drills

Update the Comprehensive School Safety Plan

Schedule fire, lockdown, and earthquake drills

Verify EpiPen, Narcan, and Stop-the-Bleed certifications

Test the mass-notification system end to end

Stakeholder Communication and Training

Deliver mandatory reporter refresher training

Brief the Title IX team on the current framework

Send the safety plan summary to families

Incident Response Readiness

Confirm incident command roles and call tree

Run a tabletop scenario with the response team

Sign off on the annual risk review for the board

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School Site Safety Inspection Checklist

Site Perimeter and Playground

Inspect playground equipment for damage

Walk perimeter fencing and gates

Verify exterior lighting and pathway visibility

Classrooms and Instructional Spaces

Verify exit pathways and door swing

Check anchored furniture and storage straps

Confirm posted emergency procedure flipcharts

Specialized Spaces — Lab, Shop, Kitchen, Gym

Test the lab eyewash and safety shower

Verify chemical storage and SDS binder

Inspect the kitchen hood Ansul tag

Check shop machine guards and lockout points

Submit an eyewash repair work order

Fire and Emergency Systems

Verify fire extinguisher inspection tags

Confirm AED pad and battery dates

Walk emergency exits for unobstructed egress

Security and Visitor Management

Test exterior door locks and badge readers

Verify the Raptor visitor station is operational

Audit the lockdown drill log

Schedule the next lockdown drill

Findings and Follow-Up

Compile findings with photos

Sign off and route the inspection report

Escalate Major findings to district facilities

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