Manifestly: A Checklist App for Teams

DOT Substance Abuse Testing Compliance Checklist

Policy and Acknowledgments

Update the Part 382 policy document

Distribute the policy to all CDL drivers

Collect signed acknowledgments for the DQ file

Supervisor and Driver Training

Schedule reasonable-suspicion training for supervisors

Deliver driver awareness materials

File the training records

Random Pool Management

Update the random testing pool roster

Confirm current pool size with the TPA

Verify annual random testing rates

Schedule bump-up selections with the TPA

Test Administration and Results

Confirm collection sites are HHS-certified

Review MRO verified results from the prior period

Store test results in the secure file system

Clearinghouse and SAP Workflow

Run annual limited queries on all CDL drivers

Report violations to the FMCSA Clearinghouse

Initiate SAP referral for the affected driver

Track return-to-duty and follow-up testing

Audit and Annual Reporting

Run a mock Compliance Review on the testing program

Document corrective actions for audit findings

Prepare the MIS annual summary report

Sign off on the annual program review

Free Checklist Templates for Fmcsa Compliance