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OR

HVAC Maintenance Checklist

Pre-PM Setup and Lockout/Tagout

Pull the CMMS work order and unit history

Apply LOTO per the unit-specific procedure

Stage filters, belts, and gauge manifold

Air Handling Unit Service

Replace return-air filters to MERV spec

Clean the blower wheel and housing

Check belt tension and sheave alignment

Torque electrical lugs and inspect the contactor

Test the thermostat and BAS control response

Refrigerant Circuit Service

Inspect refrigerant lines for oil traces

Record suction and discharge pressures

Confirm whether a refrigerant leak was found

Log refrigerant recovery and repair plan

Wash condenser and evaporator coils

Verify TXV superheat within spec

Ventilation and Ductwork

Inspect duct seams and external insulation

Clean supply diffusers and return grilles

Cycle fire and balancing dampers

Verify airflow against design CFM

Heating System Check

Inspect the heat exchanger for cracks

Red-tag the unit and notify the maintenance lead

Test ignition sequence and flame signal

Run combustion analysis and verify CO/CO2

Closeout and Documentation

Remove LOTO and verify safe restart

Close the work order with technician sign-off

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Preventive Maintenance Checklist

HVAC System Maintenance

Replace HVAC filters in all units

Verify thermostat setpoints and schedules

Inspect refrigerant line insulation

Clear debris around condenser pads

Plumbing System Maintenance

Inspect visible piping for leaks

Test water heater T&P relief valve

Flush sediment from water heater tanks

Test sump pump and battery backup

Electrical and Life Safety

Test smoke and CO detectors

Replace failed detectors and log certificate

Test GFCI outlets in wet areas

Verify panel labeling and 36-inch clearance

Building Exterior and Roof

Inspect roof, flashing, and shingles

Clear gutters and downspouts

Inspect siding, trim, and caulking

Check foundation for cracks and grading

Grounds and Landscaping

Trim vegetation away from structures

Inspect walkways and parking surfaces

Test irrigation zones and timers

Common Areas and Interior

Walk and document common-area condition

Test door hardware and entry locks

Inspect for pest activity

Schedule pest control vendor visit

Service fire extinguishers and exit signs

Documentation and Follow-Up

Create work orders for deficiencies

Sign off on the PM cycle

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Restaurant Maintenance Checklist

Kitchen Equipment Inspection

Inspect line equipment for wear

Filter and skim fryer oil

Calibrate flat top and grill surfaces

Test ventilation hood operation

Document equipment issues found

Submit work order to repair vendor

Refrigeration & Food Storage

Log walk-in cooler temperature

Log freezer temperature

Verify FIFO rotation in the walk-in

Inspect reach-in gaskets and door seals

Confirm temperatures within code

Move product and call refrigeration tech

Safety & Compliance Systems

Inspect Class K extinguisher tags

Test smoke and CO detectors

Verify exit signs and emergency lighting

Confirm permits and licenses posted

Restock first-aid and burn kit

Plumbing & Electrical

Test three-bay sink sanitizer concentration

Check grease trap level

Verify dish machine wash and rinse temps

Inspect GFCI outlets near sinks

Cleaning & Sanitation Verification

Deep-clean hood filters

Sanitize ice machine and bins

Descale espresso and beverage lines

Inspect pest control bait stations

Sign off on the maintenance pass

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Restaurant Remodeling and Maintenance Checklist

Planning and Design

Audit the current FOH and BOH layout

Set the design concept and budget

Engage architect and kitchen designer

Permits and Compliance

Submit plans for health department review

Pull building, electrical, and plumbing permits

Confirm ADA compliance with current standards

Notify the ABC board about license continuity

Contractor Selection and Construction

Bid the project to three GCs with restaurant experience

Sign the contract with retainage and milestone payments

Verify GC insurance and lien releases

Hold weekly construction site walks

Schedule rough-in and final inspections

Complete corrections and request re-inspection

Kitchen Equipment and FF&E

Inventory existing equipment for reuse or sale

Order new kitchen equipment with lead-time buffer

Order dining room furniture and bar fixtures

Stage delivery and white-glove install

Technology and POS Cutover

Decide on POS continuation or replacement

Run POS migration and menu build

Network the kitchen printers and KDS

Connect scheduling and inventory systems

Pre-Opening Walkthrough

Schedule the health department reopening inspection

Run a full line check and equipment burn-in

Re-certify staff on allergen and food-safety protocol

Hold two soft-open services for friends-and-family

Ongoing Maintenance Plan

Publish the daily, weekly, and monthly maintenance cadence

Set service contracts for hood, grease trap, and HVAC

Train the team on the maintenance reporting system

Sign off on the 90-day post-remodel review

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School Site Safety Inspection Checklist

Site Perimeter and Playground

Inspect playground equipment for damage

Walk perimeter fencing and gates

Verify exterior lighting and pathway visibility

Classrooms and Instructional Spaces

Verify exit pathways and door swing

Check anchored furniture and storage straps

Confirm posted emergency procedure flipcharts

Specialized Spaces — Lab, Shop, Kitchen, Gym

Test the lab eyewash and safety shower

Verify chemical storage and SDS binder

Inspect the kitchen hood Ansul tag

Check shop machine guards and lockout points

Submit an eyewash repair work order

Fire and Emergency Systems

Verify fire extinguisher inspection tags

Confirm AED pad and battery dates

Walk emergency exits for unobstructed egress

Security and Visitor Management

Test exterior door locks and badge readers

Verify the Raptor visitor station is operational

Audit the lockdown drill log

Schedule the next lockdown drill

Findings and Follow-Up

Compile findings with photos

Sign off and route the inspection report

Escalate Major findings to district facilities

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