Free Checklist Templates for Emergency Preparedness

Emergency Preparedness

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OR

Emergency Contact List Maintenance

Property Management Team Roster

Compile the on-call manager roster

Capture after-hours mobile numbers

Map the escalation tree

Local Emergency Services

Record police and 911 contact lines

List nearest hospitals and urgent care

Capture the fire marshal's office contact

Utility Company Contacts

Record electric and gas hotlines

Record water and sewer service lines

Document the outage-reporting procedure

Maintenance Vendor Contacts

Confirm the after-hours maintenance model

Document the dispatch escalation contact

Build the trade vendor roster

Verify each vendor's COI is current

Government and Disaster Agencies

Record the emergency management office

Capture FEMA region and Red Cross chapter

Determine flood and hurricane zone exposure

List nearest shelters and evacuation routes

IT and Data Recovery Support

Document the PM software support line

Capture the cloud backup escalation contact

Test remote-work failover for operations

Distribution and Sign-Off

Distribute the contact list to staff

Lock in the final list sign-off

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Emergency Preparedness Checklist

Risk Assessment and Planning

Identify hazards specific to the property

Score impact and likelihood per hazard

Draft the property emergency action plan

Run plan past legal and insurance carrier

Communication and Contacts

Update the resident and owner contact list

Verify the mass-notification system

Clean up bounced and stale contacts

Post emergency contacts in common areas

Life-Safety Equipment

Inspect smoke and CO detectors in every unit

Service fire extinguishers per NFPA 10

Test the fire alarm and sprinkler system

Load-test the backup generator

Restock the on-site emergency supply cache

Evacuation and Drills

Walk and clear all egress paths

Post updated evacuation maps on every floor

Schedule and run the annual fire drill

Re-run the drill after correcting deficiencies

Training and Vendor Readiness

Train staff on EAP roles and floor-warden duties

Send residents the annual preparedness packet

Verify emergency vendor COIs are current

Chase down expired or missing COIs

Recovery and Continuity

Document the business continuity plan

Confirm property and loss-of-rents coverage

Confirm whether an actual incident occurred this cycle

Conduct the after-action review

File the annual preparedness sign-off

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Emergency Preparedness Checklist

Prevention and Mitigation

Walk the campus vulnerability assessment

Audit visitor management procedures

Convene the threat assessment team

Verify door hardware and access controls

Preparedness and Planning

Update the Comprehensive School Safety Plan

Refresh the Emergency Operations Plan

Inventory classroom go-bags and trauma kits

Confirm off-site reunification agreements

Verify parent contacts and custody flags in the SIS

Drills and Training

Schedule fire drills to state minimum

Run a lockdown drill with local PD

Schedule corrective lockdown retraining

Conduct severe-weather or earthquake drill

Train staff on Stop the Bleed and EpiPen use

Document mandatory reporter training

Emergency Response Activation

Activate ICS roles and log incident type

Send mass notification to families

Account for all students and staff

Coordinate incident command with first responders

Activate off-site reunification with partner site

Recovery and After-Action

Coordinate counseling and crisis support

Conduct the after-action review

Submit incident reports to district and state

Update plans based on AAR findings

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Lockdown and Shelter-in-Place Checklist

Pre-Incident Readiness

Confirm the Comprehensive School Safety Plan is current

Verify Raptor visitor management is operational

Audit classroom door locks and barricade kits

Refresh ParentSquare and SchoolMessenger contact lists

Pre-stage Go-Bags and trauma kits

Drill Coordination and Training

Designate the incident commander and backups

Notify local law enforcement of the drill window

Brief staff on ALICE or Standard Response Protocol

Pre-notify families about the upcoming drill

Run the announced lockdown drill

Active Lockdown Response

Announce the lockdown over the PA system

Call 911 and stay on the line

Account for every student and staff member

Coordinate search for unaccounted individuals

Push initial notice to families

All-Clear and Reunification

Receive law enforcement all-clear

Activate the off-site reunification site

Verify custodial release for each student

Stage counselors for student and staff support

Post-Incident Review and Reporting

Hold a hot-wash within 24 hours

File the state-required incident report

Update the safety plan with corrective actions

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Restaurant Emergency Procedures Checklist

Fire Emergency Preparedness

Inspect Class K and ABC extinguishers

Schedule the fire-marshal recertification

Test the ANSUL hood suppression system

Service the hood suppression system

Walk the evacuation route with staff

Medical Emergency Readiness

Restock the first-aid and burn-gel kit

Check EpiPen and AED expiration dates

Refresh choking and CPR response drills

Post the emergency contact numbers

Power Outage Protocols

Test backup lighting and exit signage

Stage flashlights at the host stand and line

Confirm walk-in and freezer temperature logs

Review POS offline mode with FOH

Severe Weather Response

Confirm the NOAA weather-alert subscription

Designate the interior shelter zone

Stock the severe-weather emergency kit

Brief staff on the shelter-in-place protocol

Security Threat Response

Test the silent alarm and panic buttons

Walk through the robbery compliance protocol

Verify surveillance footage retention

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School Evacuation Plan Checklist

Plan Development and Site Mapping

Map primary and secondary egress routes

Designate on-site and off-site assembly points

Post route maps in every classroom

Review the plan with the local fire marshal

Roles, Marshals, and Accountability

Assign floor marshals for each wing

Define incident command roles using ICS

Build the student and staff accountability roster

Assign records custodian for cum files

Special Populations and Medical Readiness

Build evacuation profiles for students with IEPs and 504s

Verify nurse go-bags with EpiPens and inhalers

Confirm whether students require evacuation chairs

Station and inspect evacuation chairs at stairwells

Designate buddies for mobility-impaired students

Communications and Reunification

Stage backup radios and bullhorns at marshal posts

Confirm dispatch contact with local PD and FD

Stage the off-site parent reunification site

Pre-build ParentSquare and SchoolMessenger templates

Drills, Training, and After-Action Review

Train all staff on the evacuation plan

Conduct the first quarterly fire drill

Run one full off-site evacuation drill

Document corrective actions from the drill

File the after-action report with the district

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