Free Checklist Templates for Dvir

Dvir

OR

Delivery Checklist

Vehicle Pre-Trip Inspection

Walk the Part 396 pre-trip inspection

Check fuel and DEF levels

Check tire pressure and tread depth

Test lights, wipers, and horn

Test air brakes and low-air warning

Adjust mirrors and clean glass

Record DVIR result

Notify shop and hold the unit out of service

Driver Readiness

Verify CDL and medical card in cab

Review the ELD HOS clock

Brief the planned route with dispatch

Confirm accident packet is in the glovebox

Shipment Documents

Verify cab registration and IRP cab card

Confirm the carrier COI is current

Match BOL line items to the load

Confirm hazmat shipping papers if applicable

Verify placards match the load

Cargo Securement

Inspect tiedowns, straps, and blocking

Set the reefer to the BOL temperature

Verify seal number matches BOL

Photograph the loaded trailer before closing doors

Departure

Sign on-duty and depart the yard

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Driver Pre-Trip Inspection Checklist

Cab and In-Cab Documents

Verify CDL, medical card, and registration

Cab and In-Cab Documents

Verify CDL, medical card, and registration

Confirm ELD is operational and synced

Review prior-day HOS and remaining clock

Test low-air warning and parking brake pop-out

Confirm accident packet and post-accident kit

Tractor Walk-Around

Inspect steer tires for tread and damage

Inspect drive tires, rims, and lug nuts

Check brake chambers and slack adjusters

Inspect lights, reflectors, and mirrors

Check fluids, belts, and leaks under hood

Coupling and Trailer

Verify fifth wheel lock and kingpin engagement

Inspect gladhands, air lines, and pigtail

Test trailer brake holds

Confirm landing gear, mud flaps, and trailer tires

Verify load securement and door seal

DVIR Sign-Off and Dispatch

Record inspection result on the DVIR

Document defects with photos

Notify shop and dispatch of defects

Driver signs the DVIR

Confirm dispatch, BOL, and route

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Driver Safety Checklist

Cab and In-Cab Pre-Trip

Verify CDL, medical card, and registration

Confirm ELD logged in and HOS clock available

Test low-air warning at 60 psi

Verify accident packet and post-accident kit

Tractor Walk-Around

Inspect steer tires for tread and damage

Check headlights, markers, and turn signals

Inspect brake chambers and slack adjusters

Verify fifth wheel locked on kingpin

Check air lines, gladhands, and electrical pigtail

Trailer and Load

Inspect landing gear and kingpin area

Test trailer brakes hold against tractor pull

Verify cargo securement per Part 393 Subpart I

Confirm reefer set point and fuel level

Record any defects found during pre-trip

Defect Handoff and Departure

Document defects with photos and shop ticket

Submit signed DVIR through the ELD

Confirm dispatch, BOL, and route

Post-Trip and DVIR

Walk around and inspect for new damage

Reconcile fuel receipts for IFTA

Submit POD and detention notes

Complete and sign post-trip DVIR

Weekly Preventive Maintenance

Check engine oil and coolant levels

Check DEF level and aftertreatment status

Inspect drive and trailer tire pressure

Verify annual inspection sticker not expired

Schedule shop service for any open defects

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Fleet Vehicle Condition Checklist

Pre-Trip Documentation

Verify CDL and medical card in cab

Confirm registration, IRP cab card, and insurance

Review ELD HOS clock and prior-day exceptions

Cab and In-Cab Checks

Test gauges, warning lamps, and dash indicators

Test horn, wipers, washers, and defroster

Confirm accident packet and post-accident test card

Tractor Exterior and Under-Hood

Inspect body panels, mirrors, and windshield

Check engine oil, coolant, and DEF levels

Assess hoses, belts, and battery terminals

Tires and Wheels

Measure steer tire tread depth

Measure drive and trailer tread depth

Inspect rims, lug nuts, and valve stems

Fifth Wheel and Trailer Coupling

Verify kingpin locked in fifth wheel jaw

Inspect gladhands, air lines, and pigtail

Check landing gear and trailer suspension

Lights and Electrical

Test headlights, marker, and clearance lights

Test brake lights, turn signals, and tail lights

Inspect wiring harness and trailer ABS lamp

Brakes and Air System

Test low-air warning activation

Test spring brake pop-out at 20-45 psi

Check slack adjuster stroke within limits

DVIR and Departure

Record inspection result and any defects

Open work order for minor defect

Tag tractor OOS and notify shop manager

Sign DVIR and confirm dispatch

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Post-Trip Inspection Checklist

Tractor Walk-Around

Inspect steer and drive tires

Check fifth wheel and kingpin engagement

Inspect brake chambers and slack adjusters

Verify fluid levels and check for leaks

Top off fuel and DEF

Trailer and Cargo

Confirm trailer is empty and swept

Inspect trailer lights and ABS

Note cargo overages, shortages, or damage

Secure trailer doors and reefer

Defect Reporting and DVIR

Complete the post-trip DVIR

Open a shop work order for noted defects

Sign the mechanic's repair certification

Trip Paperwork and Settlement Prep

Upload signed BOLs and PODs

Log fuel receipts for IFTA

Submit detention and accessorial documentation

Reconcile trip miles in the TMS

HOS and Driver Closeout

Review the driver's HOS log for exceptions

Counsel the driver on HOS exceptions

Open a cargo claim file

Hand off keys and confirm next dispatch

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Post-Trip Vehicle Inspection Checklist

Trip Close-Out

Record ending odometer and engine hours

Capture unit and trailer numbers

Confirm ELD shows on-duty not driving

Tractor Walk-Around

Inspect tires for tread, cuts, and pressure

Check brake chambers and slack adjusters

Inspect lights, reflectors, and mirrors

Look for fluid leaks under the tractor

Check fifth wheel, kingpin, and air lines

Trailer and Cargo

Inspect trailer tires, suspension, and mud flaps

Verify load securement and door seal

Verify reefer set point and fuel level

Cab and Documentation

Restock accident packet and emergency kit

Drop fuel receipts and signed BOLs

Note detention or accessorial time

DVIR and Sign-Off

Record any defects discovered

Describe each defect with photos

Tag the unit out of service if unsafe

Sign the DVIR and submit to dispatch

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Vehicle Inspection Checklist

Unit Identification

Record the tractor unit number and VIN

Record the trailer number and starting odometer

Verify credentials present in the cab

In-Cab and ELD Check

Confirm ELD operational and HOS clock available

Test gauges, warning lamps, and accessories

Run the air brake leak-down and warning tests

Tractor Walk-Around

Inspect steer tires, rims, and lug nuts

Inspect drive tires, hubs, and brake components

Inspect suspension, frame, and exhaust

Inspect lights, mirrors, and windshield

Coupling and Trailer

Verify fifth wheel coupling and kingpin lock

Connect and test gladhands and electrical pigtail

Inspect trailer running gear and load securement

Confirm hazmat placarding and shipping papers if applicable

Defect Reporting and Certification

Record defect status for this unit

Document the defect and notify shop and dispatch

Hold unit and request a replacement tractor

Sign the DVIR certification

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