Free Checklist Templates for Finance

Finance

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Agency Invoicing Checklist

Pre-Invoice Reconciliation

Pull the job number and signed SOW

Reconcile timesheets for the billing period

Verify pass-through vendor invoices

Confirm change orders are countersigned

Invoice Drafting

Build line items per the billing structure

Apply agency mark-up on pass-throughs

Calculate sales tax by client jurisdiction

Attach backup documentation

Internal Review and Approval

Account Director reviews the draft invoice

Revise invoice per AD feedback

Finance verifies WIP and revenue recognition

Issue Invoice to Client

Match invoice to the client PO number

Submit invoice through the client AP portal

Log the invoice in Workamajig

Collections and Reconciliation

Monitor the 30-day aging report

Send Net-30 follow-up to client AP

Escalate to AD for a collections call

Apply received payment in the GL

Close the job and archive backup

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Agency Monthly Financial Close Checklist

Pre-Close Preparation

Lock timesheets in Harvest

Pull the WIP report from Workamajig

Reconcile freelancer hours against POs

Project and Retainer Reconciliation

Review project actuals against SOW budgets

Flag projects exceeding the scope threshold

Issue change orders for over-scope projects

Reconcile retainer burn against monthly fee

Client Billing and Accounts Receivable

Generate milestone invoices in Workamajig

Apply media-buy markups per MSA terms

Distribute the AR aging report

Escalate invoices past 60 days outstanding

Vendor Payments and Pass-Throughs

Process freelancer invoices with W-9 and IP assignment verified

Reconcile production pass-throughs against the bid

Schedule media vendor payments per Mediaocean terms

Talent and Rights Cost Maintenance

Calendar SAG-AFTRA use-cycle expiry dates

Reconcile music sync license fees against active spots

Schedule talent residuals due in the next 60 days

Month-End Reporting and Sign-Off

Calculate utilization and realization rates

Prepare ASC 606 revenue recognition entries

Distribute the P&L pack to leadership

Sign off the close with the CFO

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Annual Budgeting Checklist

Premium Revenue Forecast

Pull written and earned premium by line

Model retention and persistency by segment

Project new business by distribution channel

Build pro forma for new product launches

Apply rate change and exposure assumptions

Loss and LAE Planning

Project loss ratios by line and accident year

Forecast ALAE and ULAE separately

Layer in catastrophe and large-loss load

Price ceded reinsurance treaty changes

Operating Expense Budget

Build headcount and compensation plan

Forecast producer commission expense

Budget core systems and licensing costs

Allocate compliance and filing budget

Fund the cybersecurity program

Capital, Reserves, and RBC

Project year-end RBC ratio

Draft capital action plan

Set IBNR and case reserve targets

Plan holding company dividends and Form filings

Review, Approval, and Monitoring

Run sensitivity and stress scenarios

Define KPI dashboard for monthly monitoring

Present plan to CFO and finance committee

Lock the budget and capture sign-off

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E-commerce Annual Budget Planning Checklist

Revenue Forecasting

Pull 24 months of channel-level GMV

Layer in seasonality and Q4 lift

Forecast new-customer acquisition by channel

Model returning-customer LTV cohorts

Confirm new-channel launches in the budget period

Build new-channel ramp-up forecast

Cost Analysis

Recalculate landed COGS per SKU

Audit 3PL and fulfillment fees

Reconcile marketplace and processor fees

Forecast SaaS and software subscriptions

Project paid-media spend by channel

Cash Flow Management

Build a 13-week cash flow forecast

Plan inventory PO payment timing

Schedule sales tax and 1099 deadlines

Set the minimum cash reserve threshold

Capital Expenditures and Financing

Size Q4 and CNY inventory pre-buys

Scope warehouse or 3PL capacity needs

Budget tech stack upgrades and replatforming

Decide whether to use external financing

Prepare the lender package

Performance Metrics and Approval

Set channel-level MER and TACOS targets

Define contribution margin and CAC ceilings

Configure budget vs. actual dashboards

Schedule monthly budget vs. actual review

Lock and approve the final budget

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E-commerce Expense Management Checklist

Budget Planning & Forecasting

Pull last 90 days of channel-level spend

Forecast next month's ad spend by channel

Set ROAS and MER targets per channel

Update budget caps in Meta and Google Ads

Reserve contingency for chargebacks and disputes

Expense Tracking & Categorization

Sync transactions from Shopify, Amazon, and Stripe

Reconcile marketplace fees against payouts

Categorize SaaS subscriptions in the GL

Import 3PL invoices and per-order fees

Match corporate card receipts to transactions

Vendor & Subscription Review

Audit SaaS subscriptions for unused seats

Renegotiate 3PL pick-and-pack rates

Review carrier contracts for GRI impact

Consolidate overlapping analytics tools

Update the approved vendor database

Employee Reimbursements

Publish the reimbursement policy

Collect Ramp and Expensify submissions

Flag reimbursements over the policy threshold

Route flagged items to the VP of finance

Approve reimbursements before payroll cutoff

Audit a sample for policy compliance

Financial Reporting & Variance Analysis

Generate the channel contribution margin report

Compare TACOS and MER to target

Build a corrective action plan with channel owners

Investigate variances above the materiality threshold

Share the expense dashboard with leadership

Adjust next month's budget allocations

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Financial Planning and Analysis (FP&A) Checklist

Budget Preparation

Pull historical actuals from the GL

Distribute department budget templates

Review department submissions with owners

Consolidate inputs into the master budget

Obtain CFO and CEO sign-off on final budget

Revise budget per executive feedback

Rolling Forecast Update

Lock prior-month actuals from close

Refresh driver-based revenue assumptions

Build base, upside, and downside scenarios

Review forecast with department heads

Publish forecast to the leadership team

Budget vs. Actual Variance Analysis

Generate the BvA report from the GL

Flag variances above materiality threshold

Investigate root causes with department owners

Draft variance commentary for the board package

KPI and Performance Reporting

Refresh the KPI dashboard

Compare KPIs against quarterly targets

Benchmark against industry data

Recommend corrective actions to leadership

Strategic Planning Review

Refresh the long-range plan

Run sensitivity on key strategic levers

Align initiatives with capital allocation

Present the strategic update to the board

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Financial Project Planning Checklist

Scope and Business Case

Document the business case and target ROI

Confirm capitalization versus expense treatment

Define project KPIs and target metrics

Budget Development

Estimate labor, CapEx, and OpEx components

Build the cost-breakdown structure

Submit budget to the steering committee

Revise the budget per committee feedback

Financial Risk Assessment

Identify financial risks and exposures

Quantify impact on budget and timeline

Document the risk mitigation plan

Resource Allocation

Allocate budget across GL cost centers

Confirm staff availability with department leads

Set up project tracking in the GL

Financial Monitoring and Reporting

Establish weekly cost-tracking cadence

Build the monthly variance report template

Distribute the monthly steering report

Review and Course-Correct

Run the monthly budget-versus-actual review

Investigate variances over the 5% threshold

Submit a change request for budget revision

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Investment Monitoring Checklist

Investment Policy Review

Pull the current IPS from the document repository

Confirm risk tolerance and time horizon

Flag any IPS amendments needed

Draft IPS amendment for committee review

Performance Analysis

Pull period-end statements from each custodian

Calculate time-weighted returns by asset class

Compare returns to IPS benchmarks

Document fees, expense ratios, and advisor costs

Portfolio and Allocation Review

Compare current allocation to IPS target ranges

Build the rebalancing trade list

Review concentrated positions and single-issuer limits

Screen for material changes in fund managers

Risk and Liquidity Review

Update the 12-month operating cash forecast

Run portfolio stress and drawdown scenarios

Review counterparty and custodian exposure

Compliance and Documentation

Verify adherence to IPS mandates and restrictions

Document any IPS exceptions for committee approval

File trade tickets and rebalance documentation

Reporting and Stakeholder Communication

Prepare the investment committee report package

Distribute the package 5 days before the meeting

Present at the investment committee meeting

Capture committee decisions and action items

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Law Firm Annual Budget Planning Checklist

Revenue Forecasting

Pull last year's billings by practice group

Calculate realization and collection rates

Forecast contingency case settlements

Project the revenue mix by fee type

Expense Budgeting

Itemize fixed overhead and PMS subscriptions

Budget the malpractice premium renewal

Estimate attorney compensation and bonus pool

Forecast CLE, bar dues, and training spend

Capital Expenditures

Identify long-term technology investments

Rank capex projects by ROI

Choose financing for approved capex

Schedule the partner capital call vote

Cash Flow and Reserves

Build the monthly operating cash flow forecast

Reserve for quarterly tax estimates and partner draws

Review AR aging and collection policy

Risk Assessment

Stress-test the budget against a revenue downturn

Revise the expense budget against the shortfall

Confirm malpractice and cyber coverage limits

Set the operating reserve target

Performance Metrics and Sign-Off

Define financial KPIs and reporting cadence

Schedule the monthly budget-vs-actual review

Approve the budget at the partner meeting

Recirculate the budget with partner revisions

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M&A Synergy Realization Checklist

Strategic Alignment and Synergy Targets

Lock the synergy thesis with corp dev

Quantify synergy targets by GL account

Build the 100-day integration plan

Cultural Integration

Survey both finance teams on working norms

Document accounting culture differences

Hold joint town halls with both controllers

Operational Process Mapping

Map AP, AR, payroll, and close processes

Dedupe the combined vendor master file

Define KPIs for combined DSO, DPO, and close cycle

Financial Reporting Integration

Pick the target chart of accounts

Reconcile accounting policies between entities

Plan the first combined month-end close

Customer and Market Impact

Dedupe the combined customer master

Align billing and collections terms across customers

Communicate contract changes to customers

Technology and Systems

Inventory ERP, GL, and FP&A platforms

Decide whether to consolidate GL platforms

Build the GL cutover and parallel-run plan

Human Resources and Talent

Compare benefits, 401(k), and payroll providers

Plan the combined finance org structure

Harmonize compensation bands and bonus plans

Legal and Tax Compliance

Review entity structure and intercompany agreements

Confirm SEC issuer status of the combined entity

Walk through ICFR controls for the combined entity

Assess the multi-state sales-tax nexus footprint

File state and payroll tax registrations

Stakeholder Communication

Build the stakeholder communication plan

Send the weekly steering-committee status report

Brief external auditors on the combination

Integration Program Management

Appoint the IMO lead and tracker owner

Track synergy capture against the deal model

Hold the 100-day integration post-mortem

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Payment Reconciliation Checklist

Transaction Data Collection

Pull the Shopify Payments payout report

Export Stripe and PayPal transaction logs

Download marketplace settlement reports

Collect bank statements for the period

Retrieve refund and chargeback ledger

Data Validation and Matching

Match gateway payouts to bank deposits

Reconcile transactions to platform orders

Verify processor fees against rate card

Flag in-transit and pending payouts

Confirm whether unmatched items remain

Discrepancy Resolution

Investigate cutoff timing differences

Open support cases with payment gateways

Respond to open chargebacks before deadline

Post adjusting journal entries

Document unresolved variances

Reporting and Sign-Off

Prepare the reconciliation summary

Calculate the chargeback rate

Reconcile marketplace-facilitator sales tax

Submit the close package for finance sign-off

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Payroll Processing Checklist

Pre-Payroll Data Verification

Confirm new-hire I-9 and W-4 forms are on file

Verify direct deposit prenotes have cleared

Apply approved pay-rate and title changes

Capture status changes for terminations and leaves

Time and Attendance Reconciliation

Lock the time-tracking system for the period

Approve timesheets and PTO usage

Verify overtime against FLSA exempt status

Variable Compensation and Adjustments

Reconcile advisor commissions from custodian reports

Apply approved bonus and incentive payouts

Process garnishments and child-support orders

Issue final paychecks per state final-pay law

Calculation and CFO Review

Run gross-to-net in the payroll system

Verify federal, state, and local withholdings

Confirm 401(k) and HSA deferrals against IRS limits

Obtain CFO sign-off on the preliminary register

Investigate and correct register exceptions

Disbursement and Tax Remittance

Submit the ACH file before the bank cut-off

Fund 401(k) contributions to the recordkeeper

Remit federal tax deposit via EFTPS

Reconcile the payroll GL to the bank clearing account

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Treasury Risk Assessment Checklist

Liquidity Risk Assessment

Refresh the 13-week cash forecast

Reconcile aggregate cash across all accounts

Review revolver capacity and covenant headroom

Run a 30-day stress scenario

Draft a liquidity remediation plan

Credit Risk Management

Pull counterparty exposure by rating tier

Rebalance deposits away from over-limit banks

Review the AR aging by customer tier

Refresh customer credit limits over $250K

Validate trade credit insurance coverage

Market Risk Analysis

Run interest-rate sensitivity on floating debt

Quantify FX exposure by currency pair

Test hedge effectiveness under ASC 815

De-designate and book failed hedges

Review commodity hedge ratios

Operational Risk Oversight

Confirm payment dual-control and approval limits

Run a wire-fraud tabletop exercise

Test the SOX key controls for treasury

Document deficiencies and remediation owners

Verify TMS access and disaster-recovery readiness

Compliance and Regulatory Risk

Confirm investment policy compliance

Review FBAR and Form 8938 filings

Refresh OFAC and sanctions screening on counterparties

Track regulatory changes affecting treasury

Investment Risk Evaluation

Review portfolio allocation versus policy targets

Benchmark portfolio yield against ICE BofA index

Run duration and convexity analysis

Finalize the quarterly treasury risk memo

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