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Annual Budgeting Checklist

Premium Revenue Forecast

Pull written and earned premium by line

Model retention and persistency by segment

Project new business by distribution channel

Build pro forma for new product launches

Apply rate change and exposure assumptions

Loss and LAE Planning

Project loss ratios by line and accident year

Forecast ALAE and ULAE separately

Layer in catastrophe and large-loss load

Price ceded reinsurance treaty changes

Operating Expense Budget

Build headcount and compensation plan

Forecast producer commission expense

Budget core systems and licensing costs

Allocate compliance and filing budget

Fund the cybersecurity program

Capital, Reserves, and RBC

Project year-end RBC ratio

Draft capital action plan

Set IBNR and case reserve targets

Plan holding company dividends and Form filings

Review, Approval, and Monitoring

Run sensitivity and stress scenarios

Define KPI dashboard for monthly monitoring

Present plan to CFO and finance committee

Lock the budget and capture sign-off

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Annual Budget Preparation Checklist

Strategic Alignment & Kickoff

Confirm strategic priorities with the CEO

Confirm the budget framework and calendar

Distribute templates to cost-center owners

Revenue Forecasting

Pull three-year revenue history by segment

Build the bookings-to-revenue bridge

Stress-test against macro assumptions

Lock revenue plan with the CRO

Reconcile revenue gap with the CRO

Operating Expense Build

Build the headcount and compensation plan

Collect cost-center submissions

Challenge non-headcount line items

Set the contingency reserve

Capital Expenditure Plan

Compile the capex request list

Score projects on payback and IRR

Layer depreciation into the P&L

Cash Flow & Financing

Build the indirect cash flow forecast

Identify monthly cash troughs

Plan the bridge financing draw

Confirm debt covenant headroom

Consolidation & Approval

Consolidate to the three-statement model

Run sensitivity on the top three drivers

Present to the executive team

Submit budget to the board for approval

Rollout & Variance Cadence

Load the approved budget into the GL

Define the monthly variance package

Schedule the quarterly reforecast

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Budgeting and Forecasting Checklist

Baseline & Historical Analysis

Pull three-year P&L from the GL

Normalize for one-time and non-recurring items

Calculate prior-year variances by department

Review COA for budget readiness

Revenue Modeling

Identify primary revenue drivers

Build the bottoms-up revenue forecast

Model recurring vs. churn for subscription streams

Reconcile to sales pipeline coverage

Expense & Headcount Planning

Distribute departmental budget templates

Build the headcount plan with hire dates

Forecast variable COGS and gross margin

Build the capex and depreciation schedule

Capture one-time and special initiatives

Scenario Modeling & Approval

Build base, upside, and downside scenarios

Run cash flow and covenant compliance check

Review the budget package with the CFO

Present the budget to the board for approval

Incorporate revisions and re-circulate

Load & Lock the Approved Budget

Load budget into the GL by month

Configure variance reporting templates

Monthly Variance Review & Reforecast

Generate monthly actual vs. budget variance

Collect variance commentary from department heads

Determine whether to reforecast

Build the reforecast and refresh covenant check

Distribute the monthly board package

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E-commerce Annual Budget Planning Checklist

Revenue Forecasting

Pull 24 months of channel-level GMV

Layer in seasonality and Q4 lift

Forecast new-customer acquisition by channel

Model returning-customer LTV cohorts

Confirm new-channel launches in the budget period

Build new-channel ramp-up forecast

Cost Analysis

Recalculate landed COGS per SKU

Audit 3PL and fulfillment fees

Reconcile marketplace and processor fees

Forecast SaaS and software subscriptions

Project paid-media spend by channel

Cash Flow Management

Build a 13-week cash flow forecast

Plan inventory PO payment timing

Schedule sales tax and 1099 deadlines

Set the minimum cash reserve threshold

Capital Expenditures and Financing

Size Q4 and CNY inventory pre-buys

Scope warehouse or 3PL capacity needs

Budget tech stack upgrades and replatforming

Decide whether to use external financing

Prepare the lender package

Performance Metrics and Approval

Set channel-level MER and TACOS targets

Define contribution margin and CAC ceilings

Configure budget vs. actual dashboards

Schedule monthly budget vs. actual review

Lock and approve the final budget

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Financial Planning and Analysis (FP&A) Checklist

Budget Preparation

Pull historical actuals from the GL

Distribute department budget templates

Review department submissions with owners

Consolidate inputs into the master budget

Obtain CFO and CEO sign-off on final budget

Revise budget per executive feedback

Rolling Forecast Update

Lock prior-month actuals from close

Refresh driver-based revenue assumptions

Build base, upside, and downside scenarios

Review forecast with department heads

Publish forecast to the leadership team

Budget vs. Actual Variance Analysis

Generate the BvA report from the GL

Flag variances above materiality threshold

Investigate root causes with department owners

Draft variance commentary for the board package

KPI and Performance Reporting

Refresh the KPI dashboard

Compare KPIs against quarterly targets

Benchmark against industry data

Recommend corrective actions to leadership

Strategic Planning Review

Refresh the long-range plan

Run sensitivity on key strategic levers

Align initiatives with capital allocation

Present the strategic update to the board

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Quarterly Budget Review Checklist

Prior Quarter Variance Analysis

Pull the locked GL trial balance

Build the budget-vs-actual variance report

Document variance root causes with department leads

Current Financial Position

Reconcile cash across operating accounts

Review A/R aging and collection risk

Review A/P aging and DPO trend

Reconcile capex against the approved plan

Assess liquidity coverage for next quarter

Forecast Update

Roll the 12-month forecast forward

Refresh revenue assumptions against the sales pipeline

Refresh opex assumptions with department leads

Reforecast headcount and payroll costs

Goal Setting and Alignment

Set quarterly KPI targets with leadership

Align department budgets to the revised forecast

Communicate revised targets to budget owners

Upcoming Quarter Planning

Plan large capex and one-time expenses

Arrange credit-facility draw or accelerate collections

Schedule monthly budget check-ins with department heads

Compliance, Reporting, and Sign-Off

Confirm GAAP treatment for the quarter's entries

Prepare the board-package financial summary

Sign off on the quarterly budget review

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Retail Budget Management Checklist

Annual Budget Planning

Pull last year's P&L from QuickBooks or NetSuite

Review comp sales and traffic trends by month

Set targets for comp sales, GMROI, and SPLH

Forecast sales by department and month

Lock the open-to-buy plan with merchandising

Expense Categories and Budget Limits

Build the COGS and freight budget by department

Set the labor budget against forecasted SPLH

Budget occupancy, utilities, and CAM charges

Allocate marketing, loyalty, and promo spend

Reserve budget for shrink and damage write-offs

Monthly Income Reconciliation

Reconcile POS sales to merchant deposits

Reconcile e-commerce and BOPIS revenue to OMS

Track gift card liability and breakage

Confirm UPT, ATV, and conversion against plan

Variance Review and Adjustment

Hold the monthly P&L review with the DM

Flag categories with variance over the threshold

Investigate the root cause of the variance

Decide whether to reforecast the budget

Update the working budget in NetSuite

Cash Flow and Vendor Terms

Project 13-week rolling cash flow

Confirm the emergency reserve covers 60 days

Renegotiate net terms with the top five vendors

Cost Reduction and Margin Actions

Audit the markdown cadence against sell-through

Bid alternative suppliers on the top SKUs

Review utility usage and HVAC schedule

Optimize inventory turn and weeks of supply

Quarterly Sign-Off

Package the quarterly budget review for leadership

Capture the controller's sign-off

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