Hotel Emergency Preparedness Checklist

Verify named roles for Incident Commander (typically GM), Life-Safety Officer (Chief Engineer), Floor Wardens by shift, and after-hours on-call. Cross-check cell numbers and emergency contact tree against the version posted at the front desk and in the MOD binder.

Pull the current EOP and check it against this year's hazard profile — fire, severe weather, active threat, power loss, water intrusion, and guest medical. Update sections that reference retired systems (old PMS, decommissioned PBX, prior brand standards).

Check completion records for CPR/AED, bloodborne pathogens, fire extinguisher use, and state-mandated anti-trafficking training (TX, NY, CA, FL). Flag any associate past their renewal date and schedule make-up sessions before quarter end.

NFPA 10 monthly visual check: pressure gauge in green, pin and tamper seal intact, hose unobstructed, inspection tag punched for the current month. Tag any unit due for annual certification and route to the fire-protection vendor.

Coordinate with housekeeping to enter rooms on the OOO/MUR list. Test each detector with canned smoke, log battery replacement dates, and verify hardwired interconnects trigger the panel. A dead battery during fire-marshal inspection is a citation.

NFPA 25 requires annual wet-pipe sprinkler inspection and NFPA 72 requires annual fire alarm testing. Pull the most recent vendor reports, confirm deficiencies were corrected, and file the certificates where the AHJ can see them on walkthrough.

Press the test button on each battery-backed exit sign and emergency light fixture; units must hold illumination for 90 minutes per IBC. Walk every stairwell and back-of-house corridor — burned-out exit signs are the most common fire-marshal finding at small properties.

NFPA 110 requires monthly run under load for at least 30 minutes. Verify automatic transfer switch engages, log fuel level, coolant, oil pressure, and exhaust temperature. Annual 4-hour load bank test is separate — confirm it's scheduled.

A failed load test puts the property out of compliance for life-safety backup. Open the work order in Quore or HotSOS with critical priority, notify GM and DOO, and place the property on a no-event hold if the failure affects emergency lighting circuits.

Walk the property with the night-shift engineer so they can find shutoffs in the dark. Tag valves and breaker panels with up-to-date labels; update the utility shutoff map in the MOD binder if anything has moved during recent renovation.

Spot-check 10% of rooms per floor. Maps must show two egress routes from each room, the assembly area, and the room's location marked with a 'You Are Here.' Replace maps that are sun-faded, defaced, or reflect pre-renovation floor plans.

Run the drill across all shifts — most properties miss the overnight team. Time evacuation from alarm to assembly, identify chokepoints, and note whether floor wardens performed their sweep. Document with photos for the AHJ file.

ADA Title III requires planned assistance for mobility-impaired guests. Confirm evacuation chair location in stairwells, the procedure for identifying ADA-room occupants on the in-house list, and the floor warden's role in coordinating with first responders.

Count flashlights with fresh batteries, glow sticks, bottled water (one case per 25 rooms minimum), space blankets, first-aid kits, AED pads (check expiration), and bullhorn. Replace anything expired or below par.

Charge every handset, verify channel assignments by department (front desk, housekeeping, engineering, security), and confirm dead-zone coverage in stairwells and the basement. Replace batteries that no longer hold a full shift.

Test the in-room phone broadcast or guest messaging push (Kipsu, Whistle, Akia) from the front desk. Confirm the night audit script for sending an all-rooms alert during fire or severe weather, and that the message templates are pre-loaded.

A failed guest-notification path during an alarm event is a brand-standard and life-safety issue. Open a P1 ticket with the vendor, document workaround (manual door-to-door sweeps by floor wardens), and notify the GM and DOO immediately.