Workflow Templates: Payroll Processing Checklist

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Payroll Processing Checklist

Pre-Payroll Preparation

Ensure all employee time sheets are submitted and approved by supervisors

Verify that any changes to payroll, such as raises or bonuses, have been updated in the system

Check for any discrepancies in pay rates or hours worked and resolve them prior to processing

Payroll Calculation

Calculate gross pay for each employee based on time worked and pay rate

Deduct all statutory and voluntary withholdings to determine net pay

Review payroll calculations for accuracy before finalizing

Post-Payroll Processing

Ensure that all direct deposit transactions have been successfully submitted to the bank

Prepare and distribute pay stubs to employees

Report and remit payroll taxes to the appropriate government agencies on time

Record Keeping and Compliance

Update payroll records with the current pay period information

Store all relevant payroll documentation in a secure and organized manner

Review and reconcile payroll reports for accounting and compliance purposes

Payroll System Maintenance

Regularly update payroll software to the latest version for security and feature enhancements

Audit user access and permissions to maintain security and confidentiality of payroll data

Schedule and perform regular backups of the payroll system to prevent data loss

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