Workflow Templates: HR Compliance Checklist

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HR Compliance Checklist

Employee Hiring Compliance

Ensure all job postings are non-discriminatory and comply with EEO guidelines

Verify that the application process accommodates individuals with disabilities

Conduct background checks and drug screenings in compliance with applicable laws and regulations

Workplace Policies and Training

Implement and distribute an employee handbook detailing company policies and procedures

Provide regular training on sexual harassment, discrimination, and workplace safety

Ensure all employees are aware of and understand their rights under the Family and Medical Leave Act (FMLA) and Americans with Disabilities Act (ADA)

Payroll and Benefits Compliance

Confirm compliance with federal and state minimum wage laws

Enroll employees in workers' compensation insurance and verify accurate classification codes

Administer benefits in accordance with the Affordable Care Act (ACA) and Employee Retirement Income Security Act (ERISA) requirements

Record Keeping and Reporting

Maintain accurate and up-to-date personnel files for all employees

File necessary reports with the Equal Employment Opportunity Commission (EEOC) and Department of Labor (DOL) as required

Keep records of employee hours worked and ensure compliance with the Fair Labor Standards Act (FLSA) overtime rules

Workplace Safety and Health

Conduct regular workplace safety inspections to identify and mitigate hazards

Maintain compliance with Occupational Safety and Health Administration (OSHA) regulations and reporting

Provide necessary personal protective equipment (PPE) and training on proper usage to employees

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