Workflow Templates: Evidence Collection Checklist

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Evidence Collection Checklist

Initial Case Assessment

Identify the client and opposing parties to avoid conflicts of interest.

Determine the jurisdiction and venue of the potential case.

Establish the legal framework and elements of the claim or defense.

Document Collection

Issue a litigation hold notice to the client to preserve relevant documents.

Request relevant documents from the client, including electronic communications and files.

Prepare and send out subpoenas for non-party records if necessary.

Physical Evidence Handling

Secure any physical evidence that may be pertinent to the case.

Document the chain of custody for all physical evidence collected.

Ensure proper storage and preservation of physical evidence.

Witness Management

Identify potential witnesses who may have relevant information.

Conduct initial interviews with possible witnesses to assess the information they can provide.

Prepare witness statements or affidavits to preserve testimony.

Electronic Evidence Gathering

Determine sources of electronic evidence such as emails, texts, and social media accounts.

Work with IT professionals or forensic experts to securely collect electronic data.

Maintain a clear and documented chain of custody for all digital evidence.

Expert Consultation

Identify the need for expert witnesses and the subject matter required.

Retain experts early to provide guidance on case strategy and evidence collection.

Ensure that expert witnesses are properly qualified and have all necessary materials to form their opinions.

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