Workflow Templates: Data Protection and Privacy Checklist

Identify and document all data sources and types collected.

Ensure data collection aligns with business objectives and compliance requirements.

Implement processes for obtaining and managing consent from data subjects.

Regularly review and update data usage policies and practices.

Establish a data minimization strategy to limit data collection to what is necessary.

Implement strong access controls to limit data access to authorized personnel only.

Use encryption methods for data at rest and in transit.

Regularly update and patch systems to protect against vulnerabilities.

Conduct regular security audits and risk assessments.

Establish incident response protocols for data breaches or security incidents.

Define and document data retention policies for different data types.

Implement automated processes for data deletion according to retention schedules.

Ensure secure disposal of physical and digital data to prevent unauthorized access.

Regularly review and update retention policies to comply with current regulations.

Maintain records of data disposal activities for accountability and auditing.

Stay informed about relevant data protection laws and regulations.

Conduct regular privacy impact assessments for data processing activities.

Designate a data protection officer to oversee compliance efforts.

Provide regular training and awareness programs on data privacy for employees.

Document and maintain records of compliance efforts and decisions.

Data Protection and Privacy Checklist