Workflow Templates: Employee Expense Policy Compliance checklist

Template Library Home

Start using this Workflow

Employee Expense Policy Compliance checklist

Eligibility and Approvals

Verify that the employee is eligible to incur expenses as per company policy.

Check for proper authorization and approvals for the expense prior to reimbursement.

Ensure that the expense approval follows the hierarchy outlined in the expense policy.

Expense Documentation

Confirm that all expenses are accompanied by valid, original receipts or invoices.

Review that the documentation includes a clear business purpose for the expense.

Make sure that the date, amount, and nature of the expense are clearly stated.

Expense Types and Limits

Ensure expenses fall within the categories covered by the policy (e.g., travel, meals, lodging).

Check that the expenses do not exceed the prescribed limits for each category.

Verify that any exceptions are justified and properly documented with the required approval.

Timeliness and Accuracy

Review that expenses are submitted within the policy's specified time frame.

Check for accuracy in the expense calculations and the correct allocation to budget codes.

Ensure that currency conversions, if applicable, are calculated at the correct exchange rate.

Compliance with Tax Laws

Verify that the expenses are compliant with relevant tax laws and regulations.

Ensure proper documentation and receipts are maintained for tax audit purposes.

Confirm that taxable fringe benefits are identified and reported accordingly.

Reimbursement Procedures

Check that the reimbursement request is filled out completely and accurately.

Ensure that the payment methods and processing times align with the policy guidelines.

Confirm that the employee has provided appropriate banking details for direct deposits.

Use this template in Manifestly

Start a Free 14 Day Trial

Use Slack? Start your trial with one click

With Slack

Ready to take control of your recurring tasks?

Start Free 14-Day Trial

Use Slack? Sign up with one click

With Slack

Company

About
Product Roadmap
API Reference
Privacy Policy
Terms
Contact Us
Blog

Resources

Help
Getting Started Guides
Video Center
Demos
Your Account
Use Cases
Pricing

When you visit or interact with our sites, services or tools, we or our authorised service providers may use cookies for storing information to help provide you with a better, faster and safer experience and for marketing purposes.