Workflow Templates: Payroll Year-End Checklist

Ensure that each employee's personal information is up to date, including addresses, social security numbers, and legal names.

Review and update employee tax withholding statuses as necessary.

Confirm termination dates and final pay details for any employees who left the company during the year.

Reconcile payroll totals for the year to ensure accuracy of wages, taxes, and other deductions.

Verify all manual checks and voided checks are accounted for and properly documented.

Ensure all government payroll reports and tax deposits match internal payroll records.

Generate and review W-2 forms for accuracy before distribution to employees.

Prepare 1099-MISC forms for all independent contractors and other non-employee compensation, if applicable.

Distribute all tax documents to employees and contractors by the required deadlines.

File all required year-end payroll tax forms with federal, state, and local agencies.

Report any adjustments to third-party sick pay, group-term life insurance, or other fringe benefits.

Submit any necessary retirement plan deferral forms and contribution reports.

Input new federal, state, and local tax rates and limits for the upcoming year.

Update any employee payroll records for changes in salary, benefits, or withholdings.

Ensure payroll schedules, pay periods, and holiday calendars are accurate for the new year.

Notify employees about the availability of their W-2 and 1099 forms.

Provide information on changes to benefits, contributions, or any new legal requirements.

Remind employees to review and update their personal information and withholding allowances.

Payroll Year-End Checklist