Inventory Reconciliation Checklist
Steps a store manager and inventory team run during a cycle or full physical count to reconcile on-hand units against POS records, investigate variances, and post adjustments. Built for specialty and small-chain retailers running Lightspeed, Shopify POS, NetSuite, or similar s...
6 sections
23 steps
Collects data
1
Pre-Count Preparation
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Schedule the count outside trading hours
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Freeze receiving and transfers in the system
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Print count sheets or load handheld scanners
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Assign zones to count teams
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Confirm count type for this cycle
2
Physical Count Execution
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Scan units zone by zone
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Capture stockroom and back-of-house holds
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Tag damaged or unsellable units for RTV
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Submit completed count to the manager
3
Variance Reconciliation
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Run the variance report against POS on-hand
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Recount any SKU outside the variance threshold
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Determine whether material shrink was foundCollects list
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Document root cause for each varianceCollects paragraph
4
Loss Prevention Review
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Pull CCTV for high-shrink SKUs
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Audit refund and void exception report
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File an LP incident reportCollects file
5
System Adjustment and Sign-Off
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Post the inventory adjustment in the POSCollects number Collects image
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Reconcile shrink to the GL in QuickBooks
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Unfreeze receiving and transfers
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Capture store manager sign-offCollects signature
6
District Reporting and Controls
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Submit the variance summary to the district manager
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Update the cycle count calendar for next month
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Refresh receiving and counting SOPs as needed
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Sections
6
Steps
23
Category
Retail
Price
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