Workflow Templates: Payroll Processing checklist

Review and confirm accuracy of all employee personal information

Verify that new employees have completed all required paperwork

Check for any changes in employee status or details (promotions, terminations, etc.)

Collect and verify time sheets or time records for all employees

Ensure all overtime, sick leave, and vacation hours are correctly recorded

Reconcile any discrepancies in time reporting before processing payroll

Calculate gross wages for each employee based on hours worked and pay rate

Apply any pre-tax deductions such as retirement contributions or health insurance premiums

Calculate and deduct applicable taxes (federal, state, local), and other deductions (child support, garnishments)

Input or import payroll data into the payroll system

Process payroll and review for any errors or inconsistencies

Finalize payroll, issue paychecks or direct deposits, and distribute pay stubs

Update payroll records with the current pay period information

Ensure compliance with all relevant employment and tax laws

Prepare and file required payroll tax documents with appropriate government agencies

Review payroll reports for accuracy and completeness

Reconcile payroll bank accounts to ensure all transactions are accounted for

Address any employee questions or concerns regarding their paychecks

Payroll Processing checklist