Customer Greeting and Engagement Checklist
Per-shift workflow for sales associates and shift leads to greet customers at the door, discover needs, recommend product, and close the interaction with loyalty capture and handoff. Designed for specialty retail floors where conversion and UPT depend on consistent floor prese...
Pre-Shift Floor Prep
-
Walk the floor against today's planogram
Walk the current schematic with the printed POG or the visual app. Correct drift on end-caps, four-ways, and feature tables before doors open — customers can't buy what they can't find, and ad-driven traffic will look for the promoted SKU in the location shown in the circular.
-
Stage the day's promo product at the entry table
Pull the featured BOGO, GWP, or markdown product to the entry table or A-frame. Confirm sale signs and talkers match the price loaded in the POS — sign-price mismatches at the register are a top customer-complaint driver and a refund risk.
-
Confirm POS, EAS gates, and fitting rooms are operational
Run a test transaction on each register, walk a tagged item through the EAS gates, and unlock the fitting rooms. Flag a non-working register or dead gate to the manager before opening — a single down register at peak loses transactions to walkout.
Greeting at Entry
-
Acknowledge each customer within ten seconds of entry
Eye contact, smile, and a verbal greeting from wherever you're standing on the floor. The ten-second rule is the single highest-correlation behavior with conversion in mystery-shop scoring — even a wave from across the section counts.
-
Identify loyalty members from the CRM prompt
If your POS or clienteling tablet flags the customer as a known loyalty member (by phone lookup or beacon), use their name and reference their last purchase. Regulars notice when you don't.
-
Log the customer's stated visit purpose
Ask a soft opener — "What brings you in today?" — and capture the answer. BOPIS pickups and returns route to the service desk; browsers and gift shoppers stay with you for discovery.
Collects list
Needs Discovery
-
Ask open-ended questions about fit, use, and occasion
"What's the occasion?" "Who's it for?" "How are you planning to use it?" Yes/no questions kill discovery. The goal is two or three pieces of information you can use to narrow the floor to three options.
-
Listen for budget and gifting cues
Don't ask budget directly; listen for it in the answer. "Something nice" usually means mid-tier; "the best you have" means top-of-line. Gift shoppers want gift receipts and easy return windows — mention both proactively.
-
Pull two or three options to the fitting room or counter
Three is the sweet spot — one anchor, one stretch, one safe. More than four creates choice paralysis. Hang them in the fitting room yourself rather than pointing the customer at the rack.
Product Knowledge & Recommendations
-
Walk through key features and care instructions
Cover fabric content, fit relative to standard sizing, and wash care. "Dry clean only" surprise after the fact is a top return-fraud cover story — flag it at the point of sale, not on the way home.
-
Demonstrate sizing or product use on the floor
For apparel, walk through fit on yourself or a mannequin; for home goods or electronics, run the demo unit. Demonstrated products convert at meaningfully higher rates than racked product.
-
Offer an attachment item to lift UPT
Belts with pants, batteries with electronics, care kit with leather. UPT and ATV are the two KPIs the district manager will ask about on the Monday call — attachment is where they move.
Floor Presence & Coverage
-
Stay visible at the section's primary sightline
Stand where you can see your full section and be seen from the entry. Hiding behind a four-way to fold sends both the wrong loss-prevention signal and the wrong service signal.
-
Refold and reface displays between customer interactions
Refold the size stack, reface label-out, and re-hang fitting-room returns. Recovery is the single biggest visual-merchandising lever between resets — a shopped-through table looks 30% emptier than a folded one.
-
Watch for shoplifting cues without confrontation
Loaded bags, layered clothing, sightline-checking, fitting-room hangers returning empty. Approach with service ("Can I start a fitting room for you?"), not accusation. Do not pursue past the door — observe, document, call the manager.
Closing the Sale & Handoff
-
Route BOPIS or return customers to the service desk
Walk them — don't point. Hand off to the service-desk associate by name with the order number or return reason already spoken aloud so the customer doesn't repeat themselves.
-
Walk the customer to the register
Walk-up rate to the register is the strongest signal of an assisted sale for commission tracking. If you're tagged as the seller in the POS, the system credits you on close.
-
Capture loyalty enrollment at the register
Phone number or email — whichever the POS is set up for. Lead with the benefit ("Members get the first markdown on this two weeks before it goes public"), not the ask. New sign-ups are a tracked KPI per associate per shift.
Collects list -
Log the interaction outcome in the shift report
Close out at the end of the shift. The outcome list feeds the shift lead's conversion and UPT review; the notes field is where to flag missed sales (out-of-stock, sizing gap, sign-price mismatch) for the buyer.
Collects list Collects number Collects paragraph
Use this template
Copy it to your account, customize the steps, and run it with your team in minutes.
Browse hundreds of free templates across every team and industry.
Back to template libraryRelated templates
More workflows your team can run.
Run Customer Greeting and Engagement Checklist with your team
Customize the steps, assign roles, set a schedule, and keep a complete record for every run.