Onboarding - Employee US/CAN (checklist for new employee)

Your manager will share a departmental-specific onboarding plan, tasks, and company information via Trello or Coda to kick off your onboarding.

Below is the general onboarding for all new hires. 

Welcome aboard!

Log into your email at http://gmail.traackr.com using your Traackr credentials.

Email lists: During your onboarding, IT added you to your team email lists; check with the boarding manager to ensure you are on the correct lists.

If you skip this step, you will be locked out of your accounts. 

Log into your calendar at http://calendar.traackr.com using your Traackr credentials.

Subscribe to the Out Of Office (OoO) calendar in your own calendar by adding it by URL: https://calendar.google.com/calendar/u/2?cid=dHJhYWNrci5jb21fNm1zY2VraDdwNzE3N2k4MnV0bHQwNDlwb2dAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ

Subscribe to the Traackr Holidays calendar in your own calendar by adding it by URL: https://calendar.google.com/calendar/u/2?cid=dHJhYWNrci5jb21fZTBxNTk5anJrY2lxc2E1OTcyN2Q3YTgzdThAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ

Our Company Wiki on Coda is the single source of Truth for company information. Each department has its section.

You will find many of the day-to-day resources you will need to reference as you get familiar with our company culture and policies; please bookmark this page: https://coda.io/d/_dyfFwV8wzJj/Traackr-Inclusion-Code-of-Conduct_su1oO2M5

Day Off is the tool we use for PTO tracking. Log-in credentials will be sent to your Traackr email. 

Learn how to request time off here: https://coda.io/d/_dyfFwV8wzJj/Holidays-How-to-Request-Time-Off_suJFe72O

Log into your shared documents at http://docs.traackr.com using your Traackr credentials.

Slack is Traackr's communication hub and our company directory.

Check your email for login credentials in your work inbox, or you can sign up using your Traackr email by going to http://traackr.slack.com/signup

Upload a photo of yourself, your title, location/time zone. 

Visit the company directory on Slack: login to Slack -> Your organization -> People. View team directory

We have channels for gardeners, parents, foodies, and more!

Be sure to join #virtual-coffee to meet up with your new colleagues every few weeks through Donut. 

Sign up for Bonus.ly with your @traackr.com email at https://bonus.ly/join/54171fd6c785fe94dc00000b

Login credentials from EVERFI, Blackbud will be sent to your Traackr email, or login here: https://admin.fifoundry.net/traackr-inc/sign_in

You have 30 days from your start date to complete the training. 

It will take 1-2 hours, and you can start and stop as needed; you do not need to complete it all at once. 

An invitation with login credentials for the Traackr App has been sent to your Traackr email.

An account should have been created for you in Traackr:
http://app.traackr.com (@traackr .com)

Start and complete this training in your second week or per your manager's recommendation.

TriNet is the payroll and benefits portal for US/CAN employees. After you submit your new hire form to the People team, you will be entered into the system and receive an automatic email (new hire form to be sent directly to you). 

You must provide valid identification, i.e., passport, or social security card, and license.

Set up your payroll options (e.g. direct deposit. tax withholding ...etc.)

Review medical, dental, vision, commuter, and other insurance/benefits options.

You have 30 days to elect/waive them.

Benefits do not apply to interns or part-time employees. 

Need Help?
To speak with an EMPOWER representative regarding your account, call 1-833-874-4015 Monday through Friday between 8 a.m. and 10 p.m. Eastern time and Saturday between 9 a.m. and 5:30 p.m. Eastern time.

You will receive an email invitation from Secureframe to review and acknowledge Traackr policies. 

Our Company Wiki is in Coda, and you can access the Policy Library here: https://coda.io/d/_dyfFwV8wzJj/Policy-Library_suJUS8pA

Any device provided by Traackr shall remain its property and is to be used in accordance with its policies.

Traackr devices are enrolled in Jamf Pro, for Apple laptops and Microsoft InTune, for PCs to ensure the company data and customer data are secure.

Both tools are comprehensive management systems that allow IT Technicians to proactively manage the entire lifecycle of Company devices. This includes deploying and maintaining software, responding to security threats, distributing settings, and analyzing inventory data. Traackr shall have the right to delete and remove, directly or remotely, with or without prior notice, any of its data from any device, including personal devices you may use in the course of carrying out your duties. Such action may result in the deletion or removal of your personal data as stored on such device, and you hereby waive any claims against Traackr arising or resulting from such deletion or removal of such personal data.

If you would like to learn more about Jamf Pro, or Microsoft InTune, please click the hyperlink or contact IT Support.

Traackr's Software Request Approval Form

Approved Software and Traackr tools: https://coda.io/d/_dyfFwV8wzJj/Traackr-Tools_sux3P0it

Traackr's Software Request Approval Form: https://docs.google.com/forms/d/e/1FAIpQLSeJDirrc1-cpMcIUFt1rFDrbt2fwTBXcsubcw0_aR4_kq29Fg/viewform

We have monthly town halls where our CEO addresses the company and shares business updates, and departments share updates and initiatives with the company. Participation is mandatory; you should see the invite on your calendar. If not, please let HR know.

Our tradition is that each town hall is hosted by a new employee each time, and all new hires have the floor for a few minutes to introduce themselves. The next host will contact you shortly to get you ready for your first town hall.

We keep all previous town halls here, where you can access the slide deck and recording. We recommend you check out the last two town halls to get familiar with our culture.