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HR Compliance Checklist
Employee Onboarding Compliance
Ensure that all new hires complete required government and tax forms (e.g., W-4, I-9).
Conduct background checks and drug screenings if applicable to the position.
Provide workplace harassment and discrimination prevention training within the required timeframe.
Payroll and Benefits Compliance
Verify compliance with federal and state minimum wage laws.
Ensure accurate calculation of employee overtime and adherence to the Fair Labor Standards Act (FLSA).
Administer employee benefits in accordance with plan documents and government regulations.
Labor Law Postings and Recordkeeping
Display current federal and state labor law posters in conspicuous areas accessible to all employees.
Maintain proper employee records and documentation as required by law.
Implement a secure system for handling and storing sensitive employee data.
Health and Safety Compliance
Conduct regular workplace safety training and emergency response drills.
Maintain compliance with Occupational Safety and Health Administration (OSHA) regulations.
Document and report workplace injuries and illnesses as required.
Equal Employment Opportunity Compliance
Develop and implement an equal employment opportunity (EEO) policy.
File the EEO-1 report annually if applicable.
Train management and HR staff on preventing discrimination and handling complaints.
Leave and Accommodation Compliance
Understand and comply with the Family and Medical Leave Act (FMLA) and other leave laws.
Provide reasonable accommodations for employees with disabilities as required by the Americans with Disabilities Act (ADA).
Ensure that employee leave policies are well-documented and communicated to staff.
