Workflow Templates: Driver's Hours of Service Compliance Checklist

Ensure all drivers have a valid commercial driver’s license (CDL) for the vehicle type they are operating

Verify that drivers have completed the required medical examination and have a valid medical examiner's certificate

Maintain detailed driver qualification files including application for employment, motor vehicle records, and road test certificates

Confirm that all drivers have the appropriate logbook, electronic logging device (ELD), or timesheet

Review driver logs for accuracy, completeness, and any Hours of Service (HOS) violations

Ensure that drivers are maintaining proper records for duty status changes, including off-duty, sleeper berth, driving, and on-duty not driving

Provide regular training on Hours of Service regulations and the proper use of logging methods

Update drivers on any changes to HOS regulations and company policies

Conduct periodic reviews and refresher courses to ensure continued compliance and understanding of Hours of Service rules

Perform routine safety inspections and maintenance checks on all vehicles to ensure they are safe for operation

Ensure that ELDs or other logging devices are installed properly and functioning correctly

Regularly audit vehicle inspection reports and repair records for compliance with maintenance standards

Monitor driver logs and records for compliance with HOS regulations using an auditing system

Implement a process for addressing and correcting Hours of Service violations or discrepancies

Prepare for and cooperate with regulatory compliance reviews or audits by government agencies

Ensure drivers are adhering to mandatory rest break periods and cumulative driving limits

Review logbooks and ELD reports to verify that rest break requirements are being met

Provide drivers with information on rest stop locations and amenities to support compliance with mandatory rest breaks