Workflow Templates: Driver Qualification File Audit Checklist

Verify the driver's full name and date of birth

Check for a completed and signed application for employment

Confirm Social Security Number verification

Ensure a copy of the driver's current commercial driver's license (CDL) is on file

Obtain a Motor Vehicle Record (MVR) from every state where the driver held a license in the past three years

Review the driver's driving record for any disqualifying offenses

Confirm the presence of a valid medical examiner's certificate

Verify that the medical examiner is listed on the National Registry of Certified Medical Examiners

Check for any medical waivers or exemptions, if applicable

Acquire safety performance history from all previous DOT-regulated employers for the past three years

Document attempts to obtain safety performance history if previous employers do not respond

Review any reported accidents or incidents and document their resolution

Ensure a satisfactory road test certificate or equivalent is on file

Verify completion of required training programs

Check for periodic evaluations or additional training records

Document pre-employment drug and alcohol test results

Maintain records of random, reasonable suspicion, post-accident, and return-to-duty drug and alcohol tests

Keep a record of driver's enrollment in a drug and alcohol testing program

Driver Qualification File Audit Checklist