Workflow Templates: DOT Compliance Checklist

Driver Qualifications

Ensure all drivers have a valid Commercial Driver's License (CDL) for the vehicle they operate.

Maintain a complete Driver Qualification File for each driver, including application for employment, motor vehicle record (MVR), road test certificate, etc.

Conduct annual reviews of driving records and retain the records for three years.

Drug and Alcohol Testing

Implement a drug and alcohol testing program that complies with DOT regulations, including pre-employment, random, reasonable suspicion, post-accident, and return-to-duty tests.

Maintain proper records of all drug and alcohol testing performed and ensure the confidentiality of these records.

Provide educational materials and a company policy on drug and alcohol use to all drivers.

Vehicle Maintenance

Regularly inspect and maintain all commercial motor vehicles in accordance with DOT regulations.

Keep detailed maintenance records for each vehicle for at least one year while the vehicle is under the company's control and for six months after the vehicle leaves the company's control.

Ensure that each vehicle is marked with the USDOT number and, if applicable, the operating authority.

Hours of Service (HOS) Compliance

Train drivers on HOS regulations and ensure they understand the importance of compliance.

Keep accurate records of duty status for each driver, including Electronic Logging Device (ELD) records or logsheets, depending on the requirements.

Regularly audit drivers' HOS records for compliance and address any violations immediately.

Accident Monitoring and Reporting

Develop procedures for drivers to report accidents promptly and ensure compliance with all reporting requirements.

Maintain an accident register for all recordable accidents as defined by the DOT.

Review accident reports and take corrective action to prevent future occurrences.

Hazardous Materials (HAZMAT) Compliance

Ensure drivers who transport hazardous materials have the necessary training and certification.

Maintain proper documentation, including shipping papers, emergency response information, and placarding on vehicles transporting hazardous materials.

Conduct periodic safety audits and emergency response drills to ensure preparedness in the event of a hazardous materials incident.

Template Library Home

DOT Compliance Checklist

Driver Qualifications

Drug and Alcohol Testing

Vehicle Maintenance

Hours of Service (HOS) Compliance

Accident Monitoring and Reporting

Hazardous Materials (HAZMAT) Compliance

Use this template in Manifestly

Template Library Home

DOT Compliance Checklist

Driver Qualifications

Drug and Alcohol Testing

Vehicle Maintenance

Hours of Service (HOS) Compliance

Accident Monitoring and Reporting

Hazardous Materials (HAZMAT) Compliance

Use this template in Manifestly

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