Start using this Workflow
Stock Replenishment Checklist
Inventory Assessment
Review current stock levels and compare with minimum required levels.
Identify fast-moving and slow-moving items based on sales data.
Check for any discrepancies between physical stock and inventory records.
Evaluate the condition of existing inventory for damages or obsolescence.
Analyze historical consumption patterns to project future needs.
Supplier Coordination
Verify supplier lead times and delivery schedules.
Communicate upcoming replenishment needs with suppliers.
Confirm order quantities and pricing with suppliers.
Ensure supplier agreements are up-to-date and meet organizational standards.
Discuss any potential supply chain disruptions with suppliers.
Order Processing
Create purchase orders based on the assessed inventory needs.
Submit purchase orders to suppliers and confirm receipt.
Track order status and follow up with suppliers for timely delivery.
Update inventory records and systems with incoming stock details.
Schedule receipt and inspection of incoming stock upon arrival.
Quality and Compliance
Ensure all incoming stock meets quality standards and specifications.
Conduct random sampling for quality control checks.
Verify compliance with regulatory requirements for stock items.
Document any quality issues and communicate with suppliers for resolution.
Update quality assurance records and reports for traceability.
Stock Management
Organize and store stock in designated areas following FIFO or LIFO methods.
Label and barcode new stock for easy tracking and retrieval.
Conduct regular cycle counts to maintain inventory accuracy.
Implement inventory management software updates or changes if necessary.
Analyze stock turnover ratios to optimize storage and reduce holding costs.
