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Move-Out Procedure Checklist
Tenant Notification
Provide written move-out instructions to tenant
Send reminders of lease termination date
Clarify expectations regarding property condition
Inspection and Documentation
Schedule a pre-move-out inspection with tenant
Document the property's condition with date-stamped photos
Create a comprehensive checklist for tenant to complete
Maintenance and Repairs
Identify necessary repairs from pre-move-out inspection
Arrange for maintenance and repair services
Ensure all repairs are completed before the final inspection
Cleaning and Upkeep
Provide tenant with cleaning guidelines and expectations
Check that all personal belongings are removed
Hire professional cleaners if necessary
Security and Key Return
Remind tenant about returning all keys and access devices
Inspect and secure all entry points to the property
Update or rekey locks if necessary
Final Walk-Through and Documentation
Conduct the final inspection with a witness or alone
Document the property's final condition with detailed notes and photos
Compare final condition to move-in documentation
Financial Settlement
Calculate final charges or deductions if any
Prepare the itemized list of deductions for tenant
Refund the security deposit balance to the tenant promptly
Lease Closure and Record Keeping
Ensure all utility accounts are transferred or closed
Update tenant's record to reflect move-out date and conditions
Archive all documentation related to the tenancy for legal compliance
Marketing and Re-leasing
Assess market conditions for appropriate pricing
Update online listings and marketing materials
Prepare the property for viewings and open houses
