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Disaster Recovery Plan Checklist
Risk Assessment and Planning
Identify potential disasters specific to the geographical location and property type
Evaluate the impact of various disaster scenarios on operations and occupants
Establish a prioritized list of risks to address based on likelihood and impact
Communication Plan
Create a communication protocol for disseminating information to staff and tenants
Designate a spokesperson for interactions with the media and public officials
Develop a system for emergency alerts and updates, including backup communication methods
Emergency Response Actions
Create detailed evacuation plans for each property, including routes and assembly points
Assign emergency roles and responsibilities to staff members
Conduct regular emergency drills and training for both staff and tenants
Data Protection and Backup
Implement regular data backup procedures and ensure off-site storage of critical information
Ensure that property management software and essential digital tools have a disaster recovery option
Test data backup systems periodically to confirm data can be effectively restored
Infrastructure and Asset Protection
Inspect and maintain property to minimize damage from disasters (e.g., fireproofing, waterproofing)
Secure or relocate physical assets that are at high risk during a disaster
Establish contracts with local contractors for priority service post-disaster
Business Continuity Plan
Outline procedures for maintaining essential services and operations during and after a disaster
Identify alternate work locations and temporary housing options for tenants if necessary
Develop a financial strategy to manage extra expenses during recovery
Recovery and Restoration
Assess damage and coordinate with insurance providers for claims processing
Prioritize and initiate repairs to restore habitability and operations quickly
Review and update the disaster recovery plan based on lessons learned from the event
