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Project Closure Checklist
Financial Reconciliation
Verify all project-related expenses have been accounted for and correctly allocated.
Ensure all outstanding invoices have been paid or are in the process of being paid.
Reconcile project budget against actual spending to identify variances.
Document any financial discrepancies and their resolutions.
Close out all financial accounts related to the project.
Stakeholder Communication
Prepare a final project report summarizing outcomes, deliverables, and performance metrics.
Conduct a final project meeting with key stakeholders to review outcomes and gather feedback.
Distribute the final project report to all relevant stakeholders.
Ensure all project documentation is archived and accessible to stakeholders.
Obtain formal sign-off from stakeholders on project completion.
Resource Release and Reallocation
Release project team members and reassign them to new projects or tasks.
Return or reallocate any borrowed resources or equipment.
Update resource management systems to reflect the release of resources.
Conduct exit interviews with project team members to gather feedback.
Document lessons learned and best practices for future projects.
Compliance and Legal Review
Ensure all project deliverables are compliant with regulatory and legal requirements.
Review and archive all contracts, agreements, and legal documents related to the project.
Conduct a final audit to ensure compliance with internal policies and procedures.
Address any legal issues or liabilities identified during the project.
Close out any legal or compliance-related issues with the relevant departments.
Client Handoff and Support
Prepare and deliver final project deliverables to the client.
Provide training or support documentation to the client as needed.
Conduct a final client meeting to ensure all requirements have been met.
Set up a support plan for post-project maintenance or questions.
Obtain client feedback and document any areas for improvement.
