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Rent Increase Notice Checklist
Legal Compliance
Review state and local laws governing rent increases to ensure the increase is legal
Confirm the rent increase is compliant with rent control regulations if applicable
Ensure the notice period for the rent increase meets or exceeds the minimum legal requirement
Tenant Communication
Prepare a clear and professional rent increase letter or notice
Include specific details in the notice such as the new rent amount and the effective date
Offer explanations for the rent increase, such as increased operating costs or property improvements
Documentation and Record Keeping
Document the reason for the rent increase and any calculations used to determine the new rent amount
Keep a copy of the rent increase notice and any correspondence with the tenant regarding the increase
Log the rent increase in the property management system or rent roll for future reference
Notice Delivery
Choose a delivery method for the notice that is compliant with legal requirements, such as hand delivery or certified mail
Obtain proof of delivery or receipt to ensure the tenant has been properly notified
Follow up with the tenant to confirm receipt and to address any questions or concerns
Response Handling
Be prepared to negotiate with the tenant if they request to discuss the rent increase
Develop a policy for handling refusal of rent increase to ensure consistent and fair management
Keep detailed notes on any agreements or payment plans arranged with the tenant
Future Planning
Set reminders to review rent amounts regularly to avoid significant increases at one time
Monitor market rates to ensure that rental prices remain competitive while covering expenses
Evaluate and adjust the approach to rent increases based on tenant feedback and retention rates
