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Contractor Management Checklist
Contractor Qualification
Verify contractor's license and certifications are current
Check for adequate insurance coverage, including liability and workers' compensation
Review the contractor's safety record and OSHA compliance history
Contract Negotiation
Ensure the contract clearly defines the scope of work, timelines, and payment terms
Include clauses for confidentiality, dispute resolution, and termination conditions
Obtain legal review of the contract before signing
Performance Monitoring
Establish clear performance metrics and reporting procedures
Schedule regular on-site inspections to ensure quality and adherence to safety standards
Implement a process for addressing and documenting any issues or changes in scope
Payment and Invoicing
Confirm work completion before processing payments
Review and reconcile invoices against contract terms and completed work
Keep detailed records of all payments and correspondence for future reference
Compliance and Legalities
Regularly update and review contractor management policies in accordance with new laws and regulations
Ensure all permits and approvals are obtained prior to commencing work
Maintain a system for managing and storing contracts and compliance documentation
Communication and Relationship Management
Establish a single point of contact for the contractor to streamline communication
Provide feedback to the contractor on performance and any areas for improvement
Develop a partnership approach to foster good working relationships and collaboration
