Cash Handling and Management Checklist
Start using this Workflow
Opening Bank and Drawer Setup
Pull the opening bank from the safe
Count the drawer to the assigned starting bank
Log the starting amount and have a manager verify
Sign the drawer assignment sheet
Verify POS drawer assignment in Toast or Square
Mid-Shift Cash Controls
Drop large bills to the safe at $300 thresholds
Test suspect bills with the counterfeit pen
Log every paid-out from the drawer
Spot-check the drawer mid-shift
End-of-Shift Cash-Out
Close all open tabs in the POS
Pull the server cash-out report from the POS
Count the drawer against the expected total
Record the cash-out variance
Have the manager sign the cash-out sheet
Variance Investigation
Re-count the drawer with a witness
Pull voids and comps from the POS audit log
Document the cause in the variance log
Notify the GM if the shortage exceeds $20
Deposit Preparation
Pull the day's drops from the safe
Reconcile the deposit to the daily sales report
Fill out the deposit slip and seal the bag
Log the deposit in the cash management binder
Weekly Audit and Reconciliation
Match deposits to bank statement entries
Run a weekly variance report by cashier
Conduct a surprise mid-shift drawer audit
Schedule retraining for repeat-variance staff
