Inventory Reconciliation Checklist
Start using this Workflow
Pre-Count Preparation
Schedule the count outside trading hours
Freeze receiving and transfers in the system
Print count sheets or load handheld scanners
Assign zones to count teams
Confirm count type for this cycle
Physical Count Execution
Scan units zone by zone
Capture stockroom and back-of-house holds
Tag damaged or unsellable units for RTV
Submit completed count to the manager
Variance Reconciliation
Run the variance report against POS on-hand
Recount any SKU outside the variance threshold
Determine whether material shrink was found
Document root cause for each variance
Loss Prevention Review
Pull CCTV for high-shrink SKUs
Audit refund and void exception report
File an LP incident report
System Adjustment and Sign-Off
Post the inventory adjustment in the POS
Reconcile shrink to the GL in QuickBooks
Unfreeze receiving and transfers
Capture store manager sign-off
District Reporting and Controls
Submit the variance summary to the district manager
Update the cycle count calendar for next month
Refresh receiving and counting SOPs as needed
