Inventory Reconciliation Checklist

Steps a store manager and inventory team run during a cycle or full physical count to reconcile on-hand units against POS records, investigate variances, and post adjustments. Built for specialty and small-chain retailers running Lightsp...

Use this workflow
1

Pre-Count Preparation

  1. Schedule the count outside trading hours
  2. Freeze receiving and transfers in the system
  3. Print count sheets or load handheld scanners
  4. Assign zones to count teams
  5. Confirm count type for this cycle
2

Physical Count Execution

  1. Scan units zone by zone
  2. Capture stockroom and back-of-house holds
  3. Tag damaged or unsellable units for RTV
  4. Submit completed count to the manager
3

Variance Reconciliation

  1. Run the variance report against POS on-hand
  2. Recount any SKU outside the variance threshold
  3. Determine whether material shrink was found
    Collects list
  4. Document root cause for each variance
    Collects paragraph
4

Loss Prevention Review

  1. Pull CCTV for high-shrink SKUs
  2. Audit refund and void exception report
  3. File an LP incident report
    Collects file
5

System Adjustment and Sign-Off

  1. Post the inventory adjustment in the POS
    Collects number Collects image
  2. Reconcile shrink to the GL in QuickBooks
  3. Unfreeze receiving and transfers
  4. Capture store manager sign-off
    Collects signature
6

District Reporting and Controls

  1. Submit the variance summary to the district manager
  2. Update the cycle count calendar for next month
  3. Refresh receiving and counting SOPs as needed