Staff Scheduling Checklist
Start using this Workflow
Forecast and Demand Inputs
Pull last year's same-week traffic and sales
Note promotions, holidays, and local events
Calculate target SPLH for the week
Confirm the labor budget with the district manager
Availability and Time-Off Intake
Close the time-off request window
Reconcile availability changes in Homebase
Review minor work-permit hour limits
Check for predictive-scheduling jurisdiction
Approve or deny each time-off request
Build the Schedule
Stage shifts against the daily traffic curve
Assign a key holder to every open and close
Cover register, floor, fitting room, and stockroom
Schedule meal and rest breaks per state rules
Run the overtime audit before publishing
Compliance Check
Confirm predictive-scheduling status for this location
Post the schedule to meet advance-notice law
Verify no shift triggers clopening premium pay
Publish and Communicate
Publish the schedule in the workforce app
Post a printed copy in the back-of-house
Confirm associate acknowledgement of shifts
Capture the published schedule for the audit log
Mid-Week Adjustments
Triage call-outs and no-call no-shows
Approve shift swaps in the workforce app
Log predictive-scheduling premium pay owed
Record the final schedule outcome
Weekly Review
Compare actual SPLH to the target
Note recurring coverage gaps for next week
Submit weekly labor variance to the district manager
