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Employee Termination Checklist
Administrative Procedures
Notify human resources of the employee's termination
Prepare final paycheck including accrued vacation or PTO
Review and process any outstanding expense claims
Access Revocation
Collect company property such as keys, uniforms, and name tags
Deactivate security access codes and retrieve access cards
Terminate access to POS systems, employee portals, and internal databases
Documentation
Update the employee's status in the HR management system
Document the termination in the employee's personnel file
Prepare and provide termination paperwork including any non-disclosure or non-compete agreements
Transition Planning
Inform the staff about the employee's departure and the transition plan
Reassign the terminated employee's tasks to other team members
Adjust work schedules and responsibilities to cover the terminated employee's duties
Legal and Compliance
Ensure compliance with state and federal employment laws regarding termination
Provide the employee with information about COBRA or state continuation of health coverage
Give the employee required notices such as unemployment insurance information and final pay details
