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Payroll Processing checklist
Employee Information Verification
Review and confirm accuracy of all employee personal information
Verify that new employees have completed all required paperwork
Check for any changes in employee status or details (promotions, terminations, etc.)
Timekeeping and Attendance
Collect and verify time sheets or time records for all employees
Ensure all overtime, sick leave, and vacation hours are correctly recorded
Reconcile any discrepancies in time reporting before processing payroll
Earnings and Deductions
Calculate gross wages for each employee based on hours worked and pay rate
Apply any pre-tax deductions such as retirement contributions or health insurance premiums
Calculate and deduct applicable taxes (federal, state, local), and other deductions (child support, garnishments)
Payroll Processing and Disbursement
Input or import payroll data into the payroll system
Process payroll and review for any errors or inconsistencies
Finalize payroll, issue paychecks or direct deposits, and distribute pay stubs
Record Keeping and Compliance
Update payroll records with the current pay period information
Ensure compliance with all relevant employment and tax laws
Prepare and file required payroll tax documents with appropriate government agencies
Post-Payroll Activities
Review payroll reports for accuracy and completeness
Reconcile payroll bank accounts to ensure all transactions are accounted for
Address any employee questions or concerns regarding their paychecks
