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HR Compliance and Record-Keeping Checklist
Employee Documentation
Ensure each employee has a completed I-9 form on file for employment eligibility verification
Maintain accurate and up-to-date employee files with personal information, job applications, and resumes
Keep signed acknowledgment of the employee handbook that outlines company policies and procedures
Payroll and Tax Compliance
Verify that all employee tax forms (W-4, state withholdings) are completed and updated as necessary
Ensure compliance with the Fair Labor Standards Act (FLSA) regarding employee classification and overtime pay
Maintain accurate records of payroll history, including hours worked, wage rates, and deductions
Health and Safety Regulations
Post required workplace posters in common areas, visible to all employees, regarding labor laws and OSHA regulations
Record and report any workplace injuries or illnesses as mandated by the Occupational Safety and Health Administration (OSHA)
Conduct regular safety training and emergency drills in accordance with local, state, and federal regulations
Benefits and Leave Policies
Keep detailed records of employee participation in health insurance, retirement plans, and other benefits
Document and track all types of leave taken by employees, including FMLA, sick leave, and vacation time
Ensure compliance with the Affordable Care Act (ACA) and other relevant benefits regulations
Employee Relations and Equal Opportunity
Implement and enforce anti-discrimination and harassment policies in compliance with EEO laws
Document any employee complaints, investigations, and resolutions of discrimination or harassment issues
Conduct regular training sessions on diversity, inclusion, and prevention of workplace harassment
