Payroll Processing Checklist
Start using this Workflow
Pre-Payroll Preparation
Lock the timekeeping system for the pay period
Reconcile punches against the posted schedule
Timecard Review
Review meal and rest break compliance
Flag overtime and double-time hours
Audit predictive-scheduling premium pay
Confirm approved PTO and unpaid leave
Manager signs off on store timecards
Earnings and Deductions
Import approved hours into the payroll system
Add commission and SPIFF earnings
Apply benefit and 401(k) deductions
Process garnishments and child-support orders
Verify final-paycheck rules for terminations
Pre-Funding Review
Run the pre-process payroll register
Compare gross-to-net against prior period
District manager approves the payroll register
Confirm payroll funding account balance
Submission and Pay Delivery
Submit the ACH file to the bank
Print live checks for unbanked employees
Confirm pay-stub posting in the employee portal
Tax Filing and Compliance
Remit federal 941 tax deposit via EFTPS
File state withholding and SUTA deposits
Submit new-hire reporting to state agency
Reconcile YTD wages to the GL
Close-Out and Post-Run Review
Confirm whether any pay disputes were filed
Issue an off-cycle correction check
Archive payroll register and backup files
Sign off on the completed payroll run
