Fleet Allocation and Utilization Review
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Fleet Demand Assessment
Pull active unit roster from the TMS
Segment units by lane and operation type
Forecast load volume for the next quarter
Identify equipment-type gaps versus committed freight
Allocation and Dispatch Strategy
Define dedicated versus over-the-road pools
Match tractors to driver domicile and home-time rules
Set drop-and-hook trailer pool ratios per terminal
Publish updated lane assignments to dispatch
Utilization Monitoring
Pull telematics utilization report from the ELD
Score each unit's revenue per seated day
Flag deadhead percentage above threshold
Review unit performance with the fleet manager
Maintenance and Safety Readiness
Confirm Part 396 annual inspection sticker on every unit
Verify PM-A and PM-B intervals are current in Fleetio
Pull CSA Vehicle Maintenance BASIC roadside history
Audit in-cab safety kit and post-accident packet
Cost and Total Cost of Ownership
Calculate cost per mile per unit (fuel, maintenance, insurance, depreciation)
Benchmark MPG against fleet baseline
Review fuel-card spend through Comdata or WEX
Identify units running over the TCO threshold
Disposition Decision
Score each flagged unit against the retire-or-keep rubric
Decide disposition for the unit
Document the decision and supporting numbers
Replacement and Acquisition
List units to retire on Ritchie Bros or trade-in
Run pre-purchase USDOT VIN history check on inbound units
Submit IRP apportioned registration for replacement units
File HVUT Form 2290 before plate issuance
