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Expense Reporting Checklist
Policy Compliance
Verify that all expenses adhere to the firm's expense policy.
Ensure receipts are provided for all expenditures as required.
Confirm that expense reports are submitted within the policy's time frame.
Expense Report Preparation
Gather all necessary receipts and supporting documents.
Categorize expenses accurately according to the firm's accounting system.
Complete all required fields in the expense report form and provide detailed descriptions.
Approval Process
Submit the expense report to the designated supervisor or manager for initial approval.
Forward the approved report to the accounting department for final review.
Address any queries or concerns raised by the reviewers promptly and make necessary amendments.
Reimbursement Procedure
Confirm the method of reimbursement as per the firm's financial policies.
Provide complete and accurate banking or other payment details if required.
Follow up to ensure that reimbursements are processed and received in a timely manner.
Record Keeping
Maintain copies of all expense reports and receipts for the required retention period.
Ensure that all expense records are stored securely and are readily accessible for audits.
Regularly review and reconcile expense reports with bank statements or firm financial records.
Policy Review and Updates
Stay informed about any changes to the firm's expense policy.
Participate in periodic training or briefings on expense reporting procedures.
Provide feedback for policy improvement based on practical experiences and challenges.
