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HR Compliance Checklist
Employee Classification
Ensure all employees are correctly classified as exempt or non-exempt according to the Fair Labor Standards Act (FLSA) requirements.
Classify workers accurately as employees or independent contractors based on IRS guidelines.
Review job descriptions and duties to maintain accuracy in classification and compliance with labor laws.
Employee Records and Information
Maintain up-to-date and accurate employee records including personal information, job classification, pay rates, and I-9 forms.
Ensure employee privacy by securing sensitive information and complying with data protection regulations.
Regularly audit employee files to ensure completeness, including signed acknowledgment of policies and required training certifications.
Wage and Hour Laws
Verify that the firm is in compliance with minimum wage, overtime, and pay frequency requirements.
Keep accurate records of hours worked for all non-exempt employees and ensure proper compensation for overtime.
Post current federal and state labor law notices in a conspicuous location accessible to all employees.
Anti-Discrimination and Harassment
Implement anti-discrimination and anti-harassment policies that comply with federal, state, and local laws.
Provide mandatory training on discrimination, harassment, and retaliation prevention to all employees.
Establish a clear process for handling and investigating complaints of harassment, discrimination, and retaliation.
Benefits and Leave
Ensure compliance with the Family and Medical Leave Act (FMLA) and applicable state leave laws.
Review and update benefits plans for compliance with the Affordable Care Act (ACA) and other relevant benefits laws.
Keep track of employee leave, including sick leave, vacation, and personal days, to ensure compliance with policies and laws.
Health and Safety
Maintain a safe work environment by complying with Occupational Safety and Health Administration (OSHA) standards and state regulations.
Conduct regular workplace safety inspections and correct any identified hazards.
Provide appropriate safety training to employees and maintain records of training.
