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Department of Transportation (DOT) Audit Checklist
Driver Qualification Files
Ensure each driver has a completed application for employment.
Verify that all required driver qualification files are maintained and up-to-date.
Confirm that medical certificates are current for applicable drivers.
Hours of Service Documentation
Review drivers' logs for accuracy and completeness.
Check for violations of hours-of-service regulations.
Ensure supporting documents correlate with drivers' logs.
Vehicle Maintenance Records
Inspect maintenance records for each vehicle to ensure regular servicing is documented.
Verify annual inspection documentation is present for each vehicle.
Review repair and maintenance receipts and ensure they match with logged vehicle issues.
Drug and Alcohol Testing Program
Confirm the existence of a written drug and alcohol policy.
Review records of pre-employment, random, post-accident, reasonable suspicion, return-to-duty, and follow-up tests.
Ensure proper documentation of employee training on drug and alcohol testing procedures.
Accident Register and Reporting
Maintain an accident register for the required period.
Ensure timely reporting of DOT-recordable accidents.
Review accident reports for completeness and accuracy.
Hazardous Materials Requirements
Verify proper training records for drivers handling hazardous materials.
Check for correct labeling, marking, and placarding of hazardous materials.
Ensure shipping papers are accurately completed and readily accessible.
