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Employee File Audit Checklist
Personal Information
Verify that the employee's full legal name is present and correct
Check that the employee's address and contact information are up-to-date
Ensure that emergency contact information is complete and accurate
Employment Verification
Confirm that the I-9 form is completed and on file with appropriate documentation
Ensure that copies of work authorization and/or visas are valid and on file if applicable
Check that the employee has provided appropriate proof of identity and eligibility to work
Tax Documents
Ensure that W-4 forms are completed correctly and are on file for the current tax year
Check for any state-specific tax withholding forms if applicable
Verify that any requests for additional withholding or exemptions are documented
Job Information
Confirm that the job description on file matches the employee's current position
Check that the employee's start date and, if applicable, end date are recorded
Verify that any performance evaluations or disciplinary records are filed appropriately
Benefits and Agreements
Ensure that signed copies of confidentiality or non-disclosure agreements are on file
Verify enrollment and beneficiary designations for benefits like health insurance and retirement plans
Check that any stock options or equity agreements are documented and up-to-date
Training and Certifications
Confirm that records of completed training sessions are included in the file
Ensure that any necessary professional certifications are current and on file
Verify that the employee has acknowledged and signed off on policy and procedure manuals
