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Software Licensing Checklist
License Compliance
Review and understand the licensing requirements of all the software components used in the project.
Ensure that the software licenses are compatible with the company's intended use and distribution model.
Maintain a record of all third-party software used in the development and their respective licenses.
License Procurement
Identify the software tools and libraries that require purchasing or subscription.
Negotiate and secure the necessary licenses for the software being used.
Keep track of renewal dates for all purchased or subscribed licenses to prevent lapses.
License Management
Implement a system to track software license usage and compliance throughout the organization.
Regularly audit software use to ensure adherence to the terms of the licenses.
Train employees on the importance of complying with software licensing agreements.
Risk Management
Assess the risks associated with non-compliance of software licenses, including legal and financial implications.
Develop a contingency plan for replacing non-compliant software with compliant alternatives.
Ensure proper legal review of new licenses or changes to existing licenses.
Documentation and Reporting
Document the use and management of licenses for internal and external audits.
Generate regular compliance reports for management review.
Update documentation when new software is licensed or when existing licenses are renewed or altered.
